Accounts Payable (AP) Supervisor Hybrid
Company: Westat
Location: Rockville
Posted on: May 4, 2024
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Job Description:
Westat is an employee-owned corporation providing research
services to agencies of the U.S. Government, as well as businesses,
foundations, and state and local governments. Westat's research,
technical, and administrative staff of more than 2,000 is located
at our headquarters in Rockville, Maryland, near Washington,
DC.Westat is committed to building a diverse workforce and a
culture of inclusivity, belonging and equity for all. We believe
that our greatest strength draws on the different backgrounds,
cultures, perspectives and experiences of our employees.Job
Summary:As an Accounts Payable Supervisor, you will play a pivotal
role in overseeing the day-to-day operations of the accounts
payable function within our organization. Working closely with the
P2P Manager, you will lead a team of accounts payable specialists
to ensure the accurate and timely processing of invoices, payments,
and expense reports. Your responsibilities will include supervising
the team, resolving escalated issues, and implementing process
improvements to enhance efficiency and accuracy. Additionally, you
will collaborate with cross-functional teams to streamline
procedures, maintain compliance with company policies and
regulatory requirements, and contribute to financial reporting
accuracy. The ideal candidate will possess strong leadership
skills, attention to detail, and the ability to work effectively in
a fast-paced environment while delivering high-quality customer
service to internal and external stakeholders. This is a Hybrid
position and requires three days on-site at our Rockville, Maryland
office.Job Responsibilities:Manage and oversee the day-to-day
operations of the accounts payable team, ensuring accurate and
timely processing of invoices (PO and non-PO), posting, payments,
and expense reports balancing in compliance with government
regulations and contract requirements.Manage and maintain Accounts
Payable Outlook inboxes; manage workflow in SharePoint.Ensure
adherence to government contracting regulations such as the Federal
Acquisition Regulation (FAR) guidelines.Continuously assess and
improve accounts payable processes and procedures to enhance
efficiency, accuracy, and compliance. Implement best practices and
automation tools to streamline workflows and reduce manual
errors.Provide guidance and support to ensure team members
understand their roles and responsibilities effectively.Collaborate
with other departments, such as procurement, contracts, and project
management, to facilitate the smooth flow of information and ensure
alignment with project budgets and contract terms.Ensure adherence
to company policies, procedures, and ethical standards in all
accounts payable activities. Maintain confidentiality and integrity
of financial data and transactions.Provide A / P related backup for
customer billings to A / R personnel.Respond to vendor inquiries
and internal stakeholders in a timely manner and assist with
resolving payment issues.Assist with year-end 1099 filling.Basic
Qualifications:Typically requires a bachelor's degree in business,
accounting, finance, or other related field with at least 8 years
of experience in accounts payable, or an equivalent combination of
education and experience, and a minimum of 2 years in a supervisory
role.A minimum of 3 years experience in Costpoint software to
include working experience with AP Module, Materials
Module.Demonstrated knowledge and work experience with procure- to
- pay cycle and GovCon.Demonstrated experience in processing
invoices, payments, and expense reports.Proficiency in Microsoft
Office Suite (Word, Excel, Outlook), to include experience with
pivot tables and v-lookups.Experience with AP invoice automations,
vendor management, and Purchase Order process.Preferred
Qualifications:Certifications such as Certified Accounts Payable
Associate (CAPA) or Certified Accounts Payable Professional
(CAPP)Relevant training or certification in government contracting
regulations and compliance may also be beneficial.Demonstrated
analytical and problem-solving skills, with the ability to identify
and resolve complex issues.Other Required Qualifications:Proven
ability to engage and collaborate with vendors, leaders, and
colleagues, including communication across multiple channels.Meet
urgent company and departmental requests during business hours,
including during hybrid days.Demonstrated organization skills,
including time management ability, ability to prioritize tasks
effectively to meet deadlines.Ability to work independently and
collaborate with teams, managers and/or clients.Demonstrated
initiative and detail oriented.Westat offers a well-rounded and
comprehensive benefits program focused on wellness and work/life
balance. Subject to plan requirements, employees may participate
in:Employee Stock Ownership Plan401(k) Retirement PlanPaid Parental
LeaveVacation Leave (15 days per year)Sick Leave (10 days per
year)Holiday Leave (7 government holidays plus 2 floating
holidays)Professional DevelopmentHealth AdvocateEmployee Assistance
ProgramTravel Accident InsuranceMedical InsuranceDental
InsuranceVision InsuranceShort Term Disability InsuranceLong Term
Disability InsuranceLife and AD&D InsuranceCritical Illness
InsuranceSupplemental Life InsuranceFlexible Spending AccountHealth
Savings AccountThis opportunity will be posted for a minimum of 5
days and applications will be accepted on an ongoing basis.Westat
is an Equal Opportunity Employer and does not discriminate on the
basis of race, creed, color, religion, sex, national origin, age,
veteran status, disability, marital status, sexual orientation,
citizenship status, genetic information, gender identity or
expression, or any other protected status under applicable
law.#LI-WST1Career AreaAdministrativePay RangeThe anticipated
salary range for this role is $93,200K - $110,000K and will be
commensurate with experience.Bonus Eligibilityyesby Jobble
Keywords: Westat, Bethesda , Accounts Payable (AP) Supervisor Hybrid, Accounting, Auditing , Rockville, Maryland
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