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Accounting Clerk II

Company: GAP Solutions Inc
Location: Bethesda
Posted on: May 5, 2021

Job Description:

Position Objective: Provide services and deliverables through performance of travel support services. The individual will provide travel support services to satisfy the overall operational objectives of the client office. Duties and Responsibilities + Provide postings, analysis, reconciliation, the detection and correction of errors, processing data through automated systems and adjusting accounting classification and other data. + Research and resolve payment related issues. + Process for payment authorized travel advances. + Process for payment travel claims that have been approve by the Administrative Officers in the system. This shall include claims against travel orders as well as local travel claims for which there are no travel orders. + Process payments monthly for charges posted on each of the three Centrally Billed Accounts (CBA) upon audit notification from the Travel Management Center (TMC) of the amount that should be paid. Contact specified individuals to increase obligation for travel orders that require additional funding. + Process payments monthly for charges posted on the Individual Billed Accounts (IBA) upon audit notification from the Travel Management Center, (TMC) of the amount that should be paid. + Import and reconcile line items paid on each CBA to paid travel claims and taking appropriate actions when they are not in agreement. + Record federal withholding taxes paid to the Federal Reserve. + Process request to have new sponsors added to the Customer Database within one business day of receipt and sometimes expediting these requests for same day service. + Monitor miscellaneous obligations by researching payment history, reconciling expenses and contacting vendor to determine if there are outstanding invoices to provide justification for the obligation to remain open. + Research the reason for returned payments, take corrective action and reprocess for payment, which will include performing check tracers and utilizing payment related resources. + Perform routine table maintenance to the Customer Database. This consist of querying several reports to review for missing data information and inactive customers, identifying duplicate customers, and ability to determine the need for consolidation of customers. + Determine if collection from sponsors agree with posted receivables within travel orders and clearing differences within the Sponsor Transaction Receivable module of the system when necessary. + Manage outstanding travel advances by notifying travelers and approving officials alike when travel claims are not submitted. + Process for payment Government Bill of Lading (GBL) and Transportation Service Orders(TSO) pertaining to freight charges. + Process for payment approximately 250 invoices annually for employee relocation moves. + Provide calculations of taxable items for preparation of W-2 statements pertaining to relocation moves. + Process Purchase Orders using a mechanism of 3-way matching in the system. + Record debit memos for the overpayment or duplicate payment of travel orders. Continuous interaction with the Cashiers office. + Take corrective action to clear postings made to the out of balance report. This report highlights disbursements made by Treasury, which could not be successfully posted to the General Ledger or highlights postings to the General Ledger for which there is no corresponding confirmation from Treasury that disbursement actually took place. + Identify and/or recommend enhancements based on their thorough understanding of the interaction of the two accounting systems and work-related duties. + Attend training as needed pertaining to new systems, procedures and processes. Basic Qualifications: + High School Diploma or equivalent + Two years of relevant experience Minimum Qualifications: + Familiarity with Oracle is helpful. + Must be a self-starter and able to work independently. + Proficient working knowledge of Microsoft Office and MS Excel. + Project a professional and cooperative attitude to assist various level of personnel and travelers with payment inquiries. + Knowledge of Federal Travel Regulations. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned. GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristicsRequisition ID:4457

Keywords: GAP Solutions Inc, Bethesda , Accounting Clerk II, Accounting, Auditing , Bethesda, Maryland

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