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Staff Accountant

Company: Bainum Family Foundation
Location: Bethesda
Posted on: May 24, 2023

Job Description:

Company Description

Reporting to Title: Senior Accounting Manager

Starting Salary Range: $70,000 - 75,000

FLSA Status: Exempt

The Staff Accountant provides support to the Finance Department primarily in the areas of accounts payable, payroll, and general accounting, under the direction of the Senior Accounting Manager. They will be responsible for timely and proper communication with vendors, external institutions, and staff members to answer inquiries and/or gather necessary information needed to complete assigned tasks. Aptitude for working with numerical data, discretion in handling confidential information, high attention to detail, and a strong commitment to thorough documentation are crucial to this role.

The Foundation structures our work through a portfolio of interconnected initiatives. All staff play a role in connecting and synthesizing knowledge across teams to further the Foundations' Mission and Vision. Therefore, this person may be assigned to any of the Foundation's initiatives based on initiative cycles and evolving organizational needs.

Diversity, equity and inclusion (DEI) is who we are and what we do. It is not separate but at the heart of our work. We are committed to driving change that centers communities and results in equitable societies, starting with a commitment to equity and inclusion for our staff. Specifically, we have committed to center racial equity and become an antiracist organization. Our team is expected to demonstrate and uphold our core values as well as our commitment to DEI in every facet of their work. The Foundation strongly encourages and seeks applications from all qualified individuals whose racial, socioeconomic, ability status, and other individual dimensions allow them to bring unique and diverse perspectives.

As part of this commitment, we expect all staff to gather, care for, use and openly share

knowledge in ways that advance equity, support shared learning, and amplify community


Job Description


Accounts Payable

Process accounts payable for both the c3 and c4 entities, ensuring accurate coding and required documentation for all transactions in accordance with established procedures

Follow up with appropriate staff for collecting required documentation or other information

Assist Sr Accounting Manager with vendor maintenance responsibilities

Maintain schedule of employee benefit deductions

Review, monitor, and approve credit cards activity and expense reimbursements in Nexonia and maintain accounting integrations between Nexonia and Bill.

Monitor Bill clearing account and assist Sr Accounting Manager with clearing transactions

Review sync errors daily and work with Sr Accounting Manager to resolve


Process semi-monthly payroll and related journal entries

Coordinate with payroll vendor

Prepare ERP (Employee Retirement Plan) files for processing through third party ERP administrator system.

Additional Accounting and Supporting Duties

Prepare and enter/upload journal entries into the general ledger; review all posted entries to ensure accuracy

Support training of non-finance staff in key fiscal processes, including the onboarding of new staff and new process and refresher training for all staff

Interact with other departments on a regular basis regarding finance policies and procedures; establish and maintain effective communication and coordination with key internal stakeholders

Support the preparation of external audits

Assist with maintaining updated documentation of the Foundation's key processes and controls, including posting on the intranet/CLICC

Prepare the weekly cash report

Assist with the monthly grants reconciliation to Fluxx

Assist with the restricted funds allocation and reporting

Maintain compliance with GAAP and IRS regulations

Record and reconcile bank activity


FUNCTIONAL/TECHNICAL REQUIREMENTS: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equivalent combinations of work experience and training that provide the required knowledge, skills and abilities will also be considered.

Bachelor's degree in accounting or combination of relevant experience and training

Minimum two years progressive and hands-on accounting experience

Can effectively research, track and resolve general accounting problems and discrepancies

Can effectively cope with change and work independently

Ability to work efficiently and effectively in a virtual or hybrid environment

Proficient in the use of Microsoft Office Suite, Microsoft Teams and other virtual collaboration tools

Ability to complete projects accurately and within deadlines

Additional Information

PHYSICAL DEMANDS: The physical demands described below are representative of the requirements by an employee for successful perform of the essential functions of this job. Reasonable accommodations may occur to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may regularly be required to talk and hear. The employee is frequently required to sit and use hands. The employee is occasionally required to stand and walk. The employee may be required to lift and/or move up to 25 pounds.

WORK ENVIRONMENT: This position will be remote during the COVID-19 pandemic with the option to work out of the Bethesda, MD office as preferred, while complying with the prevailing in-person work protocols (e.g., mask requirements, reserving a workstation). Remote work requires logging onto your computer during work hours, responding to emails and participating in video calls and meetings throughout the day; therefore, access to high-speed, reliable internets is crucial. The Foundation provides all required equipment and supplies to undertake the tasks of the job (laptop, monitors and other accessories) which are shipped to the employee's home.

As the trajectory of the COVID-19 pandemic continues to unfold, the Foundation may adopt different hybrid operating practices and different central work locations in the future that could require more in-person work for this position.

Keywords: Bainum Family Foundation, Bethesda , Staff Accountant, Accounting, Auditing , Bethesda, Maryland

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