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Administrative and Executive Support to CSO

Company: Frederick National Laboratory for Cancer Research
Location: Bethesda
Posted on: March 26, 2020

Job Description:

PROGRAM DESCRIPTIONFrederick National Laboratory is dedicated to improving human health through the discovery and innovation in the biomedical sciences, focusing on cancer, AIDS and emerging infectious diseases. In this dynamic role, you will have the opportunity to make a great impact utilizing your highly evolved organizational and judgment skills to ensure the efficiency of this organization. This position supports the Chief Science Officer. This exciting opportunity requires superior attention to detail, great organizational skills, excellent communication and writing skills and the ability to meet tight deadlines while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with all levels of the organization, including the Executive Leadership Team, Management, and staff is essential.KEY ROLES/RESPONSIBILITIES Providing Administrative support to the Chief Science OfficerCoordinate the program workflow and daily priorities by managing schedule and anticipating steps aheadPrepare internal and external correspondence and memosManage the ordering and reconciliationsMaintain files and documents (electronic and/or hard copy) in an organized mannerCoordinate meetings, travel and/or conference arrangementsReceive and refer calls and electronic communications appropriatelyManage the Travel package submission, approval and expense reconciliationEntering General Expense reports for employees and non-employees into DELTEK Time & ExpenseReconciling credit card charges with company policies and proceduresScheduling meetings and reserving conference roomsResponsible for property accountabilityReceiving phone calls, making proper referrals, escorting outside visitors for meetings/interviewsFiling, typing, copying/scanning documents, file set upAdditional ad hoc administrative support as requestedSorting and distributing mailPlace service and work order callsOrdering office supplies and maintenance materials using credit card and purchase requestsBASIC QUALIFICATIONSPossession of a high school diploma or equivalentIn addition to educational requirements, a minimum of three (3) years of progressively responsible secretarial experience, including one (1) year at the level of Secretary IIProficiency in Microsoft OfficeStrong writing skillsProactive approach to tasks and challengesMust be able to obtain and maintain a security clearancePREFERRED QUALIFICATIONSCollege degree (BA/BS)Experience with procurementExperience with Deltek/Costpoint (ERP)Pleasant, friendly demeanor; positive, professional attitude and appearance, and desire to be helpful to othersExcellent interpersonal, organizational, time management, and communication skillsEnthusiasm for innovation, organizational development, and acceleration of cancer researchAbility to handle office politics and sensitive matters with integrity, objectivity and confidentialityAbility to independently coordinate and prioritize multiple tasksAttention to detailTeam PlayerEqual Opportunity Employer (EOE) - Minority/Female/Disabled/Veteran (M/F/D/V) - Drug Free Workplace (DFW)

Keywords: Frederick National Laboratory for Cancer Research, Bethesda , Administrative and Executive Support to CSO, Administration, Clerical , Bethesda, Maryland

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