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Administrative Officer

Company: Consumer Product Safety Commission
Location: Bethesda
Posted on: March 26, 2020

Job Description:

Summary

Join the Team! This position is located in the Division of Resources Management and Fast Track, Office of Compliance and Field Operations. The Office of Compliance and Field Operations (EXC) identifies and investigates potentially hazardous products and enforces mandatory standards and regulations. The Resources Management staff provide administrative support the Office's activities.

Learn more about this agency

Responsibilities

The Administrative Officer is responsible for establishing and operating systems that provide for administrative management, financial accountability, and fiscal integrity of transactions of the Directorate of the Office of Compliance. The Administrative Officer assists Office of Compliance management in conducting the day-to-day operations of EXC by providing the complete range of administrative services, including procurement, financial management, budget preparation and monitoring, personnel management, property and space management, and records management.

  • Participates in operating budget formulation and execution, and maintains and prepares financial records;
  • Procures goods and services and maintains procurement records;
  • Prepares administrative documents, including travel authorizations, position descriptions, personnel actions, property transfers, and prepares correspondence;
  • Performs timekeeping functions;
  • Serves as property manager, including ensuring proper utilization of space, property, and equipment;
  • Receives and tracks sample consumer products, and arranges for transfer of samples within the agency and auditing of samples;
  • Coordinates processing of personnel actions;
  • Processes training requests;
  • Oversees and processes travel requests;
  • Arranges meetings and conferences, and arranges for supporting services, including invitations, logistics, and room and venue reservations.

    Supervisory status

    No

    Promotion Potential

    11
  • Job family (Series)

    0341 Administrative Officer
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    Requirements

    Conditions of Employment
    • U.S. Citizenship Required
    • Background Investigation Required

      Must be a U.S. Citizen.

      This is a Public Trust Position. Employment in this position requires a background investigation. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed or undisclosed background issues, the tentative employment offer may be withdrawn.

      If you are a male born after December 31, 1959 you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Please see http://www.sss.gov for more information.

      Selectees will be required to complete a "Declaration of Federal Employment", (OF-306), prior to appointment and the appropriate background investigation forms to determine suitability for Federal employment. False statements or responses on these forms can jeopardize your employment opportunity and subject you to disciplinary action, including removal from Federal service.

      Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the I-9 Form. We will compare employment eligibility verification from information provided on the I-9 Form to records available to the U.S. Department of Homeland Security. The system confirms employee's identity and eligibility to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

      Depending on your status, this position may require serving a 1-year probationary period.

      Qualifications

      Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the candidate with the particular knowledge, skills, and abilities to perform successfully the duties of the position.

      Applicants must meet the qualifications for this position within thirty (30) days of the closing date of this announcement.

      Qualifying specialized experience must demonstrate the following:

      1) exercising judgment when handling confidential sensitive information associated with personnel matters, budgetary matters, investigations, and litigation; 2) developing written methods and standard operating procedures (SOPs) for administrative support functions or program operations; 3) managing, drafting, and editing documents (SOPs, policies, plans, audits, forms, correspondence, etc.) to ensure adherence to guidelines, policies, and grammar; AND 4) managing an Office's financial records, budget preparation, and property/inventory.

      Evidence of the above specialized experience must be supported by detailed documentation of duties performed in positions held. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.

      Education

      GS-11: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related or 1 year of specialized experience equivalent to a GS-9.

      If you are qualifying based on education, you MUST provide transcripts. Unless otherwise stated unofficial transcripts are acceptable. All materials must be submitted by the closing date of this announcement.

      All education claimed by applicants will be verified.

      Additional information

      CPSC provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Specialist listed in this vacancy announcement.

      Payment of relocation expenses is NOT authorized.

      All the information you provide will be verified by a review of the work experience and/or education as shown on your application, by checking reference and through other means, such as the interview process. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for not hiring you or for firing you after you begin work.
      Additional selections may be made through this vacancy announcement.

      Read more

      How You Will Be Evaluated

      You will be evaluated for this job based on how well you meet the qualifications above.

      After the vacancy closes, we will review your application package to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications, your responses to the questionnaire, resume and supporting documentation will then be reviewed. Your resume must support your responses to the self-assessment questions or your score may be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited to an interview.

      ICTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 90.

      To preview questions please click here.

      Read more

      Background checks and security clearance

      Security clearance

      Not Required

      Drug test required

      No

      Position sensitivity and risk

      Noncritical-Sensitive (NCS)/Moderate Risk

      Trust determination process

      Credentialing, Suitability/Fitness
    • Help
      Required Documents

      Your package must be complete and submitted in the manner specified in this section. Packages that are submitted in any other manner without prior approval from the agency point of contact will not be considered.

      A complete application includes: 1. Resume; 2. Vacancy question responses; and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

      A copy of your most recent SF Form 50, Notification of Personnel Action, that shows: (1) permanent or career-conditional tenure (codes 1 or 2, in block 24), and (2) position occupied in the competitive service (code 1, in block 34). To be considered as a non-competitive eligible candidate, the SF-50 must show the highest grade level or promotion potential level applicant has attained competitively and grade must be equivalent or higher than the grade for which applying. Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, submit a copy of an additional SF-50 showing this grade. If you are currently on a Veterans Recruitment appointment (VRA),submit a copy of an SF-50 showing that.

      Veterans or military spouses who are preference eligible or who have been separated from the Armed Forces under honorable conditions after substantially completing an initial 3-year term (not less than 2 years and 11 months) may apply regardless of their current geographical location. Veterans must submit their DD-214 (member copy 4)to be considered under this authority. You can find additional information about Veterans' Preference at http://www.fedshirevets.gov/.

      ICTAP eligibles must submit proof of eligibility. You must annotate your questionnaire to reflect that you are applying as an ICTAP eligible.

      If you are eligible under an Interchange Agreement, please indicate this when you apply, and submit documentation for proof of eligibility.

      All supplemental documents must be submitted electronically before the closing date of this vacancy announcement. You have three choices for submitting your supplemental documents:
      1. Download from your USAJOBS account; or
      2. Upload your file(s); or
      3. Fax using the online Fax Cover Sheet.

      If you are relying on your education to meet qualification requirements:

      Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

      Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
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      Benefits

      A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

      CPSC offers a comprehensive benefits package that includes: paid vacation, sick leave, 10 paid holidays per year, life and health insurance, Long Term Care insurance, dental and vision insurance, flexible spending account program, and retirement savings and investment plan similar to 401(k) (Thrift Savings Plan).

      CPSC also offers a broad array of work-life flexibilities and services to employees such as, flexible work schedules, teleworking, transit subsidies, fitness center, and employee assistance and wellness programs.

      Review our benefits

      Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Keywords: Consumer Product Safety Commission, Bethesda , Administrative Officer, Administration, Clerical , Bethesda, Maryland

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