Administrative Assistant (Various Levels)
Company: Information Sciences Consulting, Inc.
Posted on: May 5, 2021
HHS NIH LTASC III- Various
We have an exciting opportunity for Administrative personnel to
join our team in support of the National Institutes of Health
(NIH), part of the U.S. Department of Health and Human Services
(HHS), the LONG-TERM ADMINISTRATIVE SUPPORT CONTRACT III (LTASC
III). Support under this contract will include multiple
administrative levels. Locations include Maryland (Montgomery
County), Washington DC, Maryland (Baltimore County), North Carolina
(Durham County), and Montana (Ravalli County).
Labor Category: Administrative Assistant 1 (Admin 1)
The Admin 1 performs administrative functions. Duties include
generic clerical skills such as greeting and directing visitors,
fielding phone calls, scheduling meetings, responding to callers,
taking minutes, composing memos, transcribing, developing
presentations, generating reports, and monitoring invoices and
expense reports. The admin must have basic computer skills to
conduct internet research and perform data entry. Additional duties
may include filing and faxing.
A minimum of a high school diploma or GED is required.
Labor Category: Administrative Assistant 2 (Admin 2)
In addition to the skills defined under the Admin 1 level category,
the Admin 2 performs administrative and office support activities
that require an ability to multi-task and assist multiple NIH
employees at once. More advanced computer skills are required as
the assistant will be required to perform word processing,
spreadsheet management, and conduct more advanced internet
research. Responsibilities include reviewing and disseminating
memoranda to staff; conducting documents control for routing
through the office; preparing purchase request for small purchases,
reviewing draft policies, standard operating procedures, and
memoranda for grammar and format; coordinating travel and
submitting data into the NIH travel system; compiling equipment
requirements for office staff (e.g., laptops, printers, monitors);
preparing training requests, and preparing matrix of office
A minimum of a high school diploma or GED and two (2) years of
related work experience is required.
Labor Category: Senior Administrative Assistant (Admin 3)
In addition to the skills defined under the Admin 2 level category,
the senior administrative assistant is expected to perform more
complex administrative tasks and will typically be supporting
senior-level staff. Responsibilities include those described for an
administrative assistant but require more work experience within
each function. Advanced computer skills and internet research
skills are required. The position requires the assistant to perform
a variety of administrative functions such as creating and
analyzing written documents for dissemination to leadership,
compiling information for outside inquiries and reports, and
developing and maintaining tracking tools to be used for reporting
data. A high level of creativity is expected. Prior work in a
scientific research environment for a large Federal agency, as well
as a firm knowledge of business administration, is desired.
A college degree or a high school diploma or GED and four (4) years
of related work experience are required.
Labor Category: Executive Assistant (Admin 4)
The executive assistant performs administrative duties for
executive management, and relieves the executive of administrative
type functions in order to increase the time an executive has
available for executive level responsibilities This position
requires the ability to perform all tasks of the other positions;
but requires advanced computer and internet research skills, the
ability to handle a wide variety of situations and conflicts
involving the clerical and administrative function of the office.
Responsibilities include having confidential and time-sensitive
material; preparing routine and advanced correspondence including
letters, memoranda, and reports; relying on experience and judgment
to plan and accomplish goals. Candidates should have the ability to
work well with all levels of management and staff. Prior experience
in a scientific research environment for a large Federal agency is
preferred. A comprehensive understanding of NIH, its organization,
and culture is also desired.
A college degree and four (4) years of related work experience or a
high school diploma or GED and eight (8) years of related work
experience are required.
Full Benefit Package to include:
--- Vacation and Sick leave
--- Paid Federal Government Holidays
--- Medical, Dental and Vision
--- Voluntary Life Insurance and Weekly Disability
We are an Equal Opportunity Employer
We do not discriminate in employment opportunities or practices on
the basis of race, color, religion, sex, national origin, age,
disability, genetic information, or any other characteristic
protected by law.
Job Requirements: Admin 1-HS Diploma
Admin 2- HS Diploma and 2 years experience
Admin 3-College Degree OR HS Diploma and 4 years experience
Admin 4- College Degree and 4 years experience OR HS Diploma and 8
Keywords: Information Sciences Consulting, Inc., Bethesda , Administrative Assistant (Various Levels), Administration, Clerical , Bethesda, Maryland
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