Executive Administrative Support II - TS/SCI w/Poly Required
Company: General Dynamics
Posted on: November 12, 2021
REQ#: RQ100944 Travel Required: None Requisition Type:
General Dynamics Information Technology is currently seeking a
highly skilled Executive Administrator who will be able to perform
a variety of administrative duties in support of our Customer.
Performs a variety of administrative duties, providing mission
support within the Mission Directorates of the ODNI. Provide
guidance and assistance to the completion of complex tasks for
general office and/or program support. The nature of the position
demands a high degree of autonomy and latitude in planning,
organizing, and decision making to fulfill work requirements. The
position requires extensive knowledge of executive level
administrative processes and procedures in the Agency/IC.
Individuals will work under minimal supervision with wide latitude
to exercise independent judgment to accomplish work in accordance
with established policies and procedures.
The candidate will perform; but will not be limited to; the
Position requires active Top Secret/SCI with Polygraph
--- Serve as the primary liaison between the designated Senior
Executive (SE) and other Agency Senior Executive managers, other
managers, and staff.
--- Coordinates the workflow of multiple critical issues within a
continuously adapting schedule for the assigned SE, cognitive of
the criticality, sensitivity, and confidentiality of the issues
both internally and externally within the Agency, Congress, other
Intelligence Community organizations, and the private sector.
--- Provides support to 2-4 government staff simultaneously.
--- Maintains an awareness of internal structural levels and
hierarchy within the organization by being cognizant of internal
and external Senior Executive interrelationships, styles, and
methods of operations.
--- Performs a comprehensive range of direct executive office
support for a designated Senior Executive.
--- Maintains a schedule of appointments that involves determining
the importance of the issues for each meeting and following
protocol procedures for contacting principals.
--- Anticipates and researches topics that are of interest to the
SE and prepares background books and/or talking points papers, as
--- Monitors and coordinates systemic impacts of e-mail for action
items and gleans items from staff meetings and weekly reports that
require action; creates a system to generate reminders of
--- Assists and relieves the assigned SE of a variety of complex
executive office support functions involving contact and exposure
to highly critical, sensitive, and confidential information.
--- Drafts and prepares non-routine letters, memos, documents, and
various reports requiring comprehensive knowledge of Agency
methods, policies, regulations, procedures, and organization for
the SE's signature.
--- Answers phones; places, screens, and refers calls to
appropriate Agency resources; takes messages and follows-up
accordingly to ensure adequate resolution of issues and
--- Prepares for visitors by initiating or passing any needed
security clearances and escorts visitors as needed.
--- Researches and prepares background information and/or talking
points papers, as needed on the meeting attendees and/or topics of
interest for the meeting.
--- Disseminates the executive's schedule to appropriate staff and
acts as liaison between the Senior Executive and others.
--- Receives, sorts, and screens incoming mail; categorizes and
prioritizes response needed. Uses initiative to prepare responses
for signature and to assemble background information from a variety
--- Summarizes lengthy correspondence, highlighting key issues,
topics or sentences; follows up to ensure proper and timely action
taken as needed.
--- Develops and maintains accurate records and files management
--- Makes appointments, travel arrangements, and itineraries;
assembles or ensures that packets of information or briefing
materials are prepared. Accurately prepares expense statements.
Assists and informs SE of problems that arise during absences.
--- Maintains an efficient office environment; may include
assisting in the ordering of supplies, arranging for the repair of
office equipment, initiating the installation of new software, or
participating in the planning and implementation of office
Position requires active Top Secret/SCI with Polygraph
--- Bachelor's Degree in Business or administrative-related field
and a minimum of seven (7) years of relevant experience as an
administrative professional; or an Associate's Degree in Business
or administrative-related field and a minimum of nine (9) years of
relevant experience as an administrative professional.
--- Minimum three (3) years of experience working within the IC
performing the Contractor Performance Requirements listed in this
SOW for this labor category.
--- Demonstrated successful use of MS Office Suite applications at
Advance level to complete routine to highly complex tasks.
--- Excellent oral and written communication skills sufficient to
compose and deliver responses to customers' routine to highly
complex questions in a clear and concise manner.
--- Excellent customer service skills, demonstrated by anticipating
and responding to the assigned Senior Executive's requirements.
--- Analytical skills sufficient to assess and interpret highly
complex information from multiple sources and draw insightful
--- Three (3) years' experience working as an Administrative
Professional within the IC.
--- Professional Certification supporting or related to the
position's scope and responsibility.
This position requires being fully vaccinated against COVID-19 by
December 8, 2021 or the start date, if after December 8.
Individuals who work in or reside in Texas or Montana or work
outside of the United States may be excluded from this
We are GDIT. The people supporting some of the most complex
government, defense, and intelligence projects across the country.
We deliver. Bringing the expertise needed to understand and advance
critical missions. We transform. Shifting the ways clients invest
in, integrate, and innovate technology solutions. We ensure today
is safe and tomorrow is smarter. We are there. On the ground,
beside our clients, in the lab, and everywhere in between. Offering
the technology transformations, strategy, and mission services
needed to get the job done.
GDIT is an Equal Opportunity/Affirmative Action employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, or veteran status, or
any other protected class.
Keywords: General Dynamics, Bethesda , Executive Administrative Support II - TS/SCI w/Poly Required, Administration, Clerical , Bethesda, Maryland
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