Administrative Assistant - Educational Programs
Company: International Psychotherapy Institute
Posted on: May 15, 2022
The International Psychotherapy Institute (IPI) is a
not-for-profit, post-graduate educational institute with
headquarters in Bethesda, Maryland, that provides continuing
education for mental health professionals internationally via
online distance learning. -We are seeking an experienced
Administrative Assistant to join our small, friendly office in
Bethesda. -The Administrative Assistant provides administrative
support for the Executive Director, the IPI Executive Administrator
and our faculty teaching and leading our online and in-person
educational programs. -The person in this position will work
directly with the Executive Director and Executive Administrator,
and will interact regularly with the Digital Content Manager,
accountant, faculty members, and students to assist in the
implementation of training programs, conferences and other events
offered online and at a hotel in the Bethesda area.
EXPERIENCE AND SKILLS
Our ideal candidate is a college graduate with a minimum of 5 years
administrative experience supporting a number of programs or
projects in an educational setting, or a relevant administrative
Candidates must have:
Familiarity with a variety of office technologies. Proficient in
current standard office software including Microsoft Word,
PowerPoint, and Excel. -Familiarity with QuickBooks is a plus.
Strong verbal and written communication skills and the ability to
present information effectively.
Experience and skill in developing and implementing administrative
strategies and procedures
Excellent organizational skills and attention to detail
Strong interpersonal and communication skills and the ability to
work effectively with a wide range of constituencies in a diverse
Preferred Candidates will have significant experience in some or
all of the following:
Providing administrative support to educational courses and events
or to a variety of programs
Scheduling and implementing online meetings with multiple
participants, specifically using the Zoom videoconference
Maintaining records and organizing files, including familiarity
with digital filing systems
Meeting and event planning and support
Administrative support for the Executive Director and Executive
Assist with correspondence and communications; scheduling; prepares
materials and reports.
Scheduling and logistics for courses and events
Provide logistical support for distance learning courses and events
using the Zoom videoconference platform; monitor online meetings
and provides technical support as necessary; assist in preparation
of course schedules, handouts and material; distribute course
material and information; maintain registration and attendance
records; create online evaluation forms; prepare certificates.
-Assist in preparation of reports. -Assist in planning and onsite
support for local in-person conferences.
Administrative support for Member Program and Benefits:
Primary point of contact for potential members and current members:
respond to inquires; send welcome message to new members; provide
information on available benefits; enroll members in member benefit
Bank deposits; issue online payments; monitor email, mail and
telephone; maintain records and files; order office supplies.
Keywords: International Psychotherapy Institute, Bethesda , Administrative Assistant - Educational Programs, Administration, Clerical , Bethesda, Maryland
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