Administrative Assistant - Educational Programs

Company: International Psychotherapy Institute
Location: Bethesda
Posted on: May 15, 2022

Job Description:

The International Psychotherapy Institute (IPI) is a not-for-profit, post-graduate educational institute with headquarters in Bethesda, Maryland, that provides continuing education for mental health professionals internationally via online distance learning. -We are seeking an experienced Administrative Assistant to join our small, friendly office in Bethesda. -The Administrative Assistant provides administrative support for the Executive Director, the IPI Executive Administrator and our faculty teaching and leading our online and in-person educational programs. -The person in this position will work directly with the Executive Director and Executive Administrator, and will interact regularly with the Digital Content Manager, accountant, faculty members, and students to assist in the implementation of training programs, conferences and other events offered online and at a hotel in the Bethesda area.

EXPERIENCE AND SKILLS
Our ideal candidate is a college graduate with a minimum of 5 years administrative experience supporting a number of programs or projects in an educational setting, or a relevant administrative role.
Candidates must have:
Familiarity with a variety of office technologies. Proficient in current standard office software including Microsoft Word, PowerPoint, and Excel. -Familiarity with QuickBooks is a plus.
Strong verbal and written communication skills and the ability to present information effectively.
Experience and skill in developing and implementing administrative strategies and procedures
Excellent organizational skills and attention to detail
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

Preferred Candidates will have significant experience in some or all of the following:
Providing administrative support to educational courses and events or to a variety of programs
Scheduling and implementing online meetings with multiple participants, specifically using the Zoom videoconference platform
Maintaining records and organizing files, including familiarity with digital filing systems
Meeting and event planning and support
Office management

RESPONSIBILITIES INCLUDE
Administrative support for the Executive Director and Executive Administrator
Assist with correspondence and communications; scheduling; prepares materials and reports.

Scheduling and logistics for courses and events
Provide logistical support for distance learning courses and events using the Zoom videoconference platform; monitor online meetings and provides technical support as necessary; assist in preparation of course schedules, handouts and material; distribute course material and information; maintain registration and attendance records; create online evaluation forms; prepare certificates. -Assist in preparation of reports. -Assist in planning and onsite support for local in-person conferences.

Administrative support for Member Program and Benefits:
Primary point of contact for potential members and current members: respond to inquires; send welcome message to new members; provide information on available benefits; enroll members in member benefit programs.

General Administrative/Office
Bank deposits; issue online payments; monitor email, mail and telephone; maintain records and files; order office supplies.

Keywords: International Psychotherapy Institute, Bethesda , Administrative Assistant - Educational Programs, Administration, Clerical , Bethesda, Maryland