Administrative Assistant

Company: Computercraft Corporation
Location: Bethesda
Posted on: June 14, 2022

Job Description:

Job Description Computercraft is seeking an experienced Administrative Assistant to support the National Institutes of Health (NIH) Business System. The Administrative Assistant will communicate with all stakeholders, including executives, administrative, and line management employees. This position requires the performance of advanced administrative duties with exposure to sensitive information necessitating tact, diplomacy, discretion, and judgment. Strong project management skills, emotional intelligence, and integrity are essential for this role. In addition, the candidate must be comfortable in a fast-paced, collaborative, diverse, and professional environment. The ideal candidate is a high-energy individual with excellent organizational skills, strong attention to detail, and excellent written and verbal communication skills. Job Responsibilities Field inbound communications: Triage phone calls and correspondence Track communications: Maintain an effective routing and tracking system for materials such as correspondence, reports, memoranda, and other written communications to improve information flow and ensure that deadlines are met Coordinate scheduling: Manage the Director's calendar and set up meetings with both internal and external stakeholders Coordinate meetings: Facilitate meetings for the NBS Director and distribute minutes to the appropriate attendees or stakeholders Organize internal resources: Build out and maintain processes to keep files and office supplies organized and easily accessible Liaise with visitors: Act as point person for the NBS Director---s office Communicate policies and procedures: Alert employees of new processes, rules, and regulations Facilitate executive-level operations: Book travel, submit expense reports, and send communications for high-level staff as needed Support the tracking of property inventory: Ensure all government-furnished equipment and property is accurately accounted for (e.g., coordinate property inventory validations) Maintain SharePoint site: Support administrative processes for onboarding and offboarding resources on the NBS SharePoint site, ensuring all information is accurate, up to date, and consistent with program operations Required Skills/Experience High school diploma Strong organizational, time management, and problem-solving skills Strong communication skills, including writing ability Proven ability to work in a fast-paced environment with minimal direction Positive attitude, customer service orientation, and attention to detail Willingness to adjust to changing priorities and take responsibility for new tasks Familiarity with office equipment (e.g., printers, fax machines, projectors) Proficiency in Microsoft Office (especially Excel and PowerPoint) and familiarity with SharePoint Desired Skills/Experience 1-2 years of experience as an administrative assistant, secretary, or receptionist Experience working in an IT or software development environment To learn about other Computercraft job opportunities, please visit the Careers section of our website: https://computercraft -usa.com/careers/. This is a full-time position. Although the new hire may initially telework, we anticipate that this role may require on-site work, either in a hybrid arrangement or full time. Further, per Computercraft policies, all employees must be fully vaccinated against COVID-19. Computercraft offers a competitive salary, an excellent benefits package, the opportunity for a positive work---life balance with a standard 40-hour work week, and the chance to work alongside a team of highly accomplished professionals. Per Computercraft policies, all employees must be fully vaccinated against COVID-19. EEO Employer--- Disability/Veteran/Minority/Female/Sexual Orientation/Gender Identity Powered by JazzHR wtwvS0U7Bf

Keywords: Computercraft Corporation, Bethesda , Administrative Assistant, Administration, Clerical , Bethesda, Maryland