Executive Administrative Support II - TS/SCI w/Poly
Company: General Dynamics
Location: Bethesda
Posted on: June 16, 2022
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Job Description:
Responsibilities for this PositionLocation: USA MD Bethesda -
4600 Sangamore Rd (MDC047)Full Part/Time: Full timeJob Req:
RQ115530Type of Requisition:RegularClearance Level Must Currently
Possess:Top Secret SCI + PolygraphClearance Level Must Be Able to
Obtain:Top Secret SCI + PolygraphPublic Trust/Other Required:Job
Family:Business AdministrationJob Description:Executive
Administrative Support II - TS/SCI w/PolyGeneral Dynamics
Information Technology is currently seeking a highly
skilledExecutive Administrator who will be able to perform a
variety of administrative duties in support of our
Customer.Performs a variety of administrative duties, providing
mission support within the Mission Directorates of the ODNI.
Provide guidance and assistance to the completion of complex tasks
for general office and/or program support. The nature of the
position demands a high degree of autonomy and latitude in
planning, organizing, and decision making to fulfill work
requirements. The position requires extensive knowledge of
executive level administrative processes and procedures in the
Agency/IC. Individuals will work under minimal supervision with
wide latitude to exercise independent judgment to accomplish work
in accordance with established policies and procedures.The
candidate will perform; but will not be limited to; the following
responsibilities:* Serve as the primary liaison between the
designated Senior Executive (SE) and other Agency Senior Executive
managers, other managers, and staff.* Coordinates the workflow of
multiple critical issues within a continuously adapting schedule
for the assigned SE, cognitive of the criticality, sensitivity, and
confidentiality of the issues both internally and externally within
the Agency, Congress, other Intelligence Community organizations,
and the private sector.* Provides support to 2-4 government staff
simultaneously.* Maintains an awareness of internal structural
levels and hierarchy within the organization by being cognizant of
internal and external Senior Executive interrelationships, styles,
and methods of operations.* Performs a comprehensive range of
direct executive office support for a designated Senior Executive.*
Maintains a schedule of appointments that involves determining the
importance of the issues for each meeting and following protocol
procedures for contacting principals.* Anticipates and researches
topics that are of interest to the SE and prepares background books
and/or talking points papers, as needed.* Monitors and coordinates
systemic impacts of e-mail for action items and gleans items from
staff meetings and weekly reports that require action; creates a
system to generate reminders of completion deadlines.* Assists and
relieves the assigned SE of a variety of complex executive office
support functions involving contact and exposure to highly
critical, sensitive, and confidential information.* Drafts and
prepares non-routine letters, memos, documents, and various reports
requiring comprehensive knowledge of Agency methods, policies,
regulations, procedures, and organization for the SE's signature.*
Answers phones; places, screens, and refers calls to appropriate
Agency resources; takes messages and follows-up accordingly to
ensure adequate resolution of issues and concerns.* Prepares for
visitors by initiating or passing any needed security clearances
and escorts visitors as needed.* Researches and prepares background
information and/or talking points papers, as needed on the meeting
attendees and/or topics of interest for the meeting.* Disseminates
the executive's schedule to appropriate staff and acts as liaison
between the Senior Executive and others.* Receives, sorts, and
screens incoming mail; categorizes and prioritizes response needed.
Uses initiative to prepare responses for signature and to assemble
background information from a variety of sources.* Summarizes
lengthy correspondence, highlighting key issues, topics or
sentences; follows up to ensure proper and timely action taken as
needed.* Develops and maintains accurate records and files
management systems.* Makes appointments, travel arrangements, and
itineraries; assembles or ensures that packets of information or
briefing materials are prepared. Accurately prepares expense
statements. Assists and informs SE of problems that arise during
absences.* Maintains an efficient office environment; may include
assisting in the ordering of supplies, arranging for the repair of
office equipment, initiating the installation of new software, or
participating in the planning and implementation of office
renovation projects.REQUIRED:* Position requires active Top
Secret/SCI with Polygraph clearance.* Bachelor's Degree in Business
or administrative-related field and a minimum of seven (7) years of
relevant experience as an administrative professional; or an
Associate's Degree in Business or administrative-related field and
a minimum of nine (9) years of relevant experience as an
administrative professional.* Minimum three (3) years of experience
working within the IC performing the Contractor Performance
Requirements listed in this SOW for this labor category.*
Demonstrated successful use of MS Office Suite applications at
Advance level to complete routine to highly complex tasks.*
Excellent oral and written communication skills sufficient to
compose and deliver responses to customers' routine to highly
complex questions in a clear and concise manner.* Excellent
customer service skills, demonstrated by anticipating and
responding to the assigned Senior Executive's requirements.*
Analytical skills sufficient to assess and interpret highly complex
information from multiple sources and draw insightful
conclusions.PREFERRED:* Three (3) years' experience working as an
Administrative Professional within the IC.* Professional
Certification supporting or related to the position's scope and
responsibility.WHAT GDIT CAN OFFER YOU:* 401K with company match*
Challenging work that makes a real impact on the world around you*
Diverse, highly collaborative teams* A culture of mobility to
foster your career growth goals* Education and training
opportunities* Not sure this job's the one for you? Check out our
other openings at gdit.com/careers.* Do you have a friend or
colleague this posting describes? Let them know about the
opportunity by clicking "Share." *Add a share
button.*#CJPOSTScheduled Weekly Hours:40Travel
Required:NoneTelecommuting Options:Telecommuting Not AllowedWork
Location:USA MD BethesdaAdditional Work Locations:COVID-19
Vaccination: GDIT does not have a vaccination mandate applicable to
all employees. To protect the health and safety of its employees
and to comply with customer requirements, however, GDIT may require
employees in certain positions to be fully vaccinated against
COVID-19. Vaccination requirements will depend on the status of the
federal contractor mandate and customer site requirements.nWe are
GDIT. The people supporting some of the most complex government,
defense, and intelligence projects across the country. We deliver.
Bringing the expertise needed to understand and advance critical
missions. We transform. Shifting the ways clients invest in,
integrate, and innovate technology solutions. We ensure today is
safe and tomorrow is smarter. We are there. On the ground, beside
our clients, in the lab, and everywhere in between. Offering the
technology transformations, strategy, and mission services needed
to get the job done.nGDIT is an Equal Opportunity/Affirmative
Action employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, disability, or veteran status, or any other protected
class.
Keywords: General Dynamics, Bethesda , Executive Administrative Support II - TS/SCI w/Poly, Administration, Clerical , Bethesda, Maryland
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