Company: Quadrant, Inc.
Posted on: January 28, 2023
Bethesda, MD (NIH)
Experienced Administrative Specialist
8+ years professional experience
5+ years administrative support level experience
Have prior NIH experience providing administrative support in a
Expertise in Microsoft Office Suite (MS Word, Excel, Outlook,
Knowledge of NIH procurement, travel and administrative
Possess the knowledge of standard office administrative procedures
and the ability to read and follow written instructions.
Have a keen attention to detail and be extremely organized.
Exhibit exceptional communication and interpersonal skills.
Be able to work on multiple projects simultaneously and have the
flexibility of working both collaboratively and independently.
Have a strong ability to identify and anticipate needs.
Provide services to the Division of Intramural Research (DIR),
National Institute on Deafness and Other Communication Disorders
(NIDCD). The position is located in the Intramural Research
Coordinate the preparation of a variety of items such as travel
authorizations, approvals, and vouchers, professional service
orders, requests for sponsored travel (Form 348), outside
activities (Form 520), official duty memoranda, training requests,
individual/mass mailings, correspondence, reports and various
Serve as a primary point of contact on HR activities within DIR.
Provide advice on appropriate appointment and pay mechanisms and
recruitment tools as applicable to meet the requirements of
specific situations. Review and prepare all human resource packages
before submission to the Administrative Officer (AO) and provide
advice to program personnel on HR regulations and policies.
Handle and process personnel actions including FTE, non-FTEs, Guest
Researchers, and Special Volunteers. Initiate and complete all
appropriate paperwork, onboard and offboard laboratory staff
members, primary point of contact for administrative matters, etc.
Keeps abreast of personnel policies and procedures.
Arrange and coordinate all activities applicable to domestic,
foreign, sponsored, and local travel for staff while adhering to
all applicable NIH and federal guidelines using applicable NIH
federal systems such as Concur Government Edition (CGE). Correspond
with the Division of International Services (Client) and Fogarty
International Center (FIC) regarding VISA, passport, and
international travel related issues. Provide guidance to Principal
Investigators (PI) and staff regarding the complex aspects of
foreign and domestic travel. Report conferences as required by the
Office of Financial Management (OFM).
*Quadrant, Inc. is an equal opportunity and affirmative action
employer. Quadrant is committed to administering all employment and
personnel actions on the basis of merit and free of discrimination
based on race, color, religion, sex, sexual orientation, gender
identity, national origin, protected veteran status, or status as
an individual with a disability. Consistent with this commitment,
we are dedicated to the employment and advancement of qualified
minorities, women, individuals with disabilities, protected
veterans, persons of all ethnic backgrounds and religions according
to their abilities.
Keywords: Quadrant, Inc., Bethesda , Administrative Specialist, Administration, Clerical , Bethesda, Maryland
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