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Senior Administrative Specialist #1712

Company: Aeyon
Location: Bethesda
Posted on: May 28, 2023

Job Description:

BILLABLE LABOR CATEGORY: Senior Administrative Specialist


LOCATION: West Bethesda, MD


We are seeking a Senior Administrative Specialist with immediate availability that will thrive in a challenging and rewarding process-oriented environment. The candidate will support the NSWC Carderock Material and Asset Management programs as follows:

  • Leverage oral and written communication skills to deliver project requirements.
  • The use of online collaboration tools as well as Microsoft Office will be essential to support the creation of Business Process documentation and models.
    • Work with leadership to identify opportunities for improvement, create reports for internal teams and/or external clients, collaborate with team members to collect and analyze data, use graphs, infographics, and other methods to visualize data, establish Key Performance Indicators (KPIs) to measure the effectiveness, search large data sets to find useful information (to include industry databases), data management, and create presentations and reports based on recommendations and findings.
    • Use HP Content Manager Navy Records Management Software or comparable software, Adobe Lifecycle (Form Creation), and Microsoft SharePoint in support of assigned tasks.
    • Develop Tableau or Power BI visualizations to communicate metrics.
      Our Navy client provides research, development, test and evaluation, analysis, acquisition support, in-service engineering, logistics, and integration of surface and undersea vehicles and associated systems. Essential to the successful execution of the mission is the business and administrative support services provided by the Operation Department (Code 10). Code 10 is comprised of seven Divisions, including the Corporate Business Office Division (Code 106) and the Property Management Division (Code 107). The Corporate Business Office Division (Code 106) consists of four branches: Corporate Planning (Code 1061), Enterprise Resource Planning (ERP) Extended Business Office (Code 1062), Metrics, Analysis, and Data Calls (Code 1063), and Records Management, Forms, and Directives (Code 1064). The Property Management Division (Code 107) consists of three branches: Purchase Requisition (PR) Branch (Code 1071), Supply Branch (Code 1072), and General Equipment (GE) Branch (Code 1073). As part of its mission, the Property Management Division provides oversight of policy and compliance in the areas of General Equipment, Supply, and Purchase Requisition (PR). Code 107 is also responsible for all Supply, General Equipment, and PR Creation management functions including policy development, financial and physical accountability, training, performance monitoring, and process improvements.


      Mandatory: Individuals should possess a Bachelor's Degree from an accredited college or university in an area of business administration.


      Mandatory: US Citizenship required; shall possess a favorably adjudicated PSI at Tier 3 (T3) level.


      An individual shall possess four (4) years of experience in the application of administrative and technological concepts, principles, and practices sufficient to serve at the executive management level. Specifically, this experience shall demonstrate four (4) years of experience in the use of highly developed oral and written communication skills. This experience shall also demonstrate four (4) years of experience in the development of expert-level deliverables using basic Microsoft products (Word documents, PowerPoint presentations, Excel spreadsheets, and projects). The individual shall possess an additional two (2) years of experience independently managing a business/administrative process that requires the review, editing, and routing of packages for senior-level approval and direct interaction with senior leadership.

      Demonstrated experience converting a manual workflow process into an automated process through the use of Microsoft or Service Now tools are desired.

      • Good organization skills to balance and prioritize work
      • Analytical and problem-solving skills to troubleshoot systems problems
      • Excellent communication skills, both written and verbal
      • Ability to work independently and as part of a team!
        "Aeyon is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Aeyon is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Aeyon are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social, or ethnic origin, sex (including pregnancy), age, physical, mental, or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Aeyon will not tolerate discrimination or harassment based on these characteristics."

Keywords: Aeyon, Bethesda , Senior Administrative Specialist #1712, Administration, Clerical , Bethesda, Maryland

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