Administrative Assistant I

Company: Baltimore International Academy Inc
Location: Baltimore
Posted on: April 3, 2026

Job Description:

Job Description Job Description Under the supervision of a Principal or Principal's Secretary, the Administrative Assistant performs a full range of secretarial work and office support duties. Essential Functions - Exercises sound judgement, tact and courtesy in screening visitors and telephone calls for superiors; provides information or answers to inquiries not requiring superior's attention or refers callers to appropriate source on own initiative. - Maintains supervisor's appointment schedule, revising as necessary to accommodate changing priorities; contacts others to arrange appointments or conferences; notifies superior in advance of appointments; assembles correspondence, files, and other materials in preparation for meetings. - Devises attractive and efficient formats for materials not covered by standard formats. - Reads correspondence and reports and summarizes information to facilitate superior's review. - Prepares meeting agenda from superior's instructions and other submitted material; provides agendas and related information to superior and others. - Composes correspondence, independently or with minimal direction; may sign routine correspondence or form letters for superior. - Makes revises or cancels travel arrangements for superiors; maintains expense records and prepares reports. - Logs and routes correspondence, information, or work instructions from supervisor to staff members; monitors deadlines and follow-up actions. - Maintains personal and confidential files and oversees maintenance of other important or sensitive record systems. - Receives training in or operates personal computers and/or work processors. - Performs a variety of general office support duties necessary for efficient office operation. - Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school board's policies and the professional standards. Desired Qualifications Required: - High School Diploma or GED - Two years of office support experience, including one year in a secretarial role. - Knowledge of business procedures/protocol. - Knowledge of English grammar and usage, spelling, punctuation, and vocabulary. - Knowledge of standard business formats for correspondence, narrative reports, and related materials. - Ability to exercise sound judgment on a variety of matters guided by general instructions. - Ability to locate and retrieve information from a variety of sources and to compile the information following general directions. - Ability to interact with other employees and the public with tact and courtesy. - Skilled in use of advanced computer programs, including Microsoft Word, Excel, and PowerPoint. - Good verbal and written communication skills, including the ability to compose business correspondence. 7AM-3PM Monday through Friday

Keywords: Baltimore International Academy Inc, Bethesda , Administrative Assistant I, Administration, Clerical , Baltimore, Maryland