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Executive Assistant and Office Manager

Company: Xometry
Location: Bethesda
Posted on: November 22, 2021

Job Description:

Here at Xometry, we are a rapidly-growing company looking to bring on an Executive Assistant and Office Manager to focus on helping the Executive leadership team succeed by being able to proactively manage important relationships, tasks and schedules in a meaningful way. In order to be successful in this role, one must be highly communicative, self confident and self sufficient, have a keen attention to detail and be skilled at scheduling and prioritization. The ideal candidate will need to possess an undeniable level of trust and confidentiality due to the nature of this role and will have a wide range of experience in administrative support, as well as office management. If you think you've got what it takes and want to be part of our growing team and organization, keep reading! This role will be based out of our Bethesda (sometimes Rockville) offices Monday-Friday. What You'll Do: * Maintain and update calendar in a fast-paced environment with many competing priorities including fielding all incoming scheduling requests, prioritizing meetings, communicating with all parties, and ensuring that meetings are set up for success. * Create follow-up emails to confirm appointments and alert executives of any conflicts. * When necessary, book travel and accommodations for executives and any other team members who are traveling with them. * Manage emails and indicate priority in executives' inbox. * Prioritize different types of tasks and meet deadlines. * Consistently stay up to date on task management and communicate effectively regarding what is most important. * Perform various internet-based and business prospect research projects. * Create email drafts and responses based on unique style and tone. * Be proactive and perform other ad hoc tasks and projects assigned by executives. * Assist with the day-to-day office and facility operations for Bethesda and Rockville. * Provide excellence in customer service to all employees and managers ensuring a positive work environment experience. * Responsible for the maintenance, cleanliness, and safety of common spaces including pantries. * Identify office service vendors based on quality, manage the pricing negotiation, and manage service level agreements. * Order and manage inventory of office supplies, pantries, and equipment * Coordinate with property management, utility companies and service providers to ensure physical issues are addressed and handled promptly. Background we are looking for: * At least 5 years of experience as an executive assistant in a corporate environment. * Experience supporting multiple executives at a time. * Experience managing a multi-location office and providing administrative, facilities, accounting and communication support. * Experience working in a fast-paced environment, eager to advance skills and knowledge, and have done a fair share of self-teaching. * Ability to adapt quickly based on the needs of the company or executive, and have a strong commitment to growth through learning new things. * Ability to be proactive in taking on assignments and solving needs of the executives. * Possess problem solving skills to quickly find solutions to challenges as they arise. * Experience working across multiple computer software systems and technologies such as Google Suite, Microsoft Suite, Zoom, Slack. * Bachelor's Degree is preferred. What You'll Enjoy: * Medical, dental and vision insurance * Life insurance * 401(k) * Equity * Paid time off * Paid volunteer time * Commuter and parking benefits * Maternity & Paternity leave * Dog friendly office spaces * Free coffee * And more! Xometry is the source for on-demand manufacturing, offering massive capacity, instant online quotes, fast lead times, and affordable pricing. Our global network of over 5,000 manufacturing facilities enables us to maintain consistently fast lead times while offering a broad array of capabilities includes CNC machining, injection molding, sheet metal fabrication, urethane casting, and a industry-leading 3D printing service. We have a diverse customer base, ranging from startups to Fortune 100 companies and can make anything from a single prototype to millions of parts. If this job isn't for you but you have a friend who may be a perfect fit - share this job with them! Xometry is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Xometry participates in E-Verify and after a job offer is accepted, will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Keywords: Xometry, Bethesda , Executive Assistant and Office Manager, Executive , Bethesda, Maryland

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