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Executive Assistant for Prominent CEO (REAL ESTATE)

Company: Chatterboss
Location: Bethesda
Posted on: January 13, 2022

Job Description:

Prominent and dynamic entrepreneur/investor in Bethesda, MD seeks a proactive, organized and detail-oriented Executive Assistant. The position is an integral part of the CEOs team and the right candidate needs to be extremely proactive in anticipating and adapting to the needs of the principal. The EA will be responsible for handling a variety of EA tasks relating to the executives day to day. This is an exciting position for the principal and the role will evolve over time. This is a special opportunity for someone who is looking to build a long-lasting relationship with the principal and grow with the role.
This is an in-person role working out of the principal's office in Bethesda, Monday - Friday

  • Maintain the CEOs calendar and inbox
  • Schedule and coordinate staff schedules
  • Assure ready availability and accessibility of all client documents, including meeting notes
  • Monitor CEO inbox and respond to messages accordingly. Draft correspondence to follow up after meetings and for other client outreach.
  • Create and maintain a filing system (electronic and physical).
  • Manage financial accounts and perform booking responsibilities (e.g. categorizing payments, Quickbooks, reconciling accounts, paying invoices).
  • Write and communicate on behalf of the CEO. Correspond with clients in a manner and tone that captures the CEOs voice and intention. Prepare meeting notes and memos.
  • Track and complete client and business deliverables on behalf of the CEO.
  • Make domestic and international travel arrangements.
  • Act as a gatekeeper on behalf of the CEO.
    • 3 + years experience in an executive assistant capacity
    • Seasoned and experienced in handling a wide range of administrative related tasks and be able to work independently and confidently under pressure
    • Utmost discretion and respect for confidentiality
    • High EQ
    • Tech-savvy
    • Confident and resourceful
    • Proficiency in Microsoft Office and Google Workspace
    • Flexibility to be available in case of emergencies or travel changes
    • Warm and positive demeanor
    • No-job-too-small mentality
    • Superior organizational skills
    • This individual will be an extension of the executive and must have a polished and pleasant demeanor

      by Jobble

Keywords: Chatterboss, Bethesda , Executive Assistant for Prominent CEO (REAL ESTATE), Executive , Bethesda, Maryland

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