Regional Project Billing Manager - Construction
Company: Mill Creek Residential
Location: Bethesda
Posted on: May 17, 2023
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Job Description:
Welcome to Mill Creek! We're glad you're here! At Mill Creek
Residential we are committed to building a diverse, equitable and
inclusive workplace where our associates can grow and bring their
whole selves to work. This starts with our recruiting and hiring
process. Studies have shown that women and people of color are less
likely to apply to jobs unless they meet every single
qualification. We want you to know that we encourage you to apply
if this job excites you, even if you don't meet 100% of the
requirements. You may just be the right candidate for this role, or
another role and make your mark at Mill Creek.
At Mill Creek Residential Trust, the Project Billing Manager will
support the Project Management Team with the planning and daily
execution in the construction of various types of high density
residential and mixed use projects. The position will report to the
Vice President of Construction. The position's key responsibilities
will include, in part, providing construction project billing and
payment administration and bookkeeping support to the construction
project team on a daily basis, setting up new construction
projects, vendors, and subcontractors in the Company Portal, fill
out credit applications as requested by vendors, review/upload
change orders, purchase orders and upload job specific invoices
weekly into
Construction Imaging. The Project Billing Manager will also be
expected to run cost reports as requested by Project Managers and
Vice Presidents, and review all subcontractor/vendor monthly
application for payment for accuracy and consistency.This position
will be responsible for projects in the DC, VA, and/or MD
regions.
Essential Functions/Responsibilities
Set up new construction projects, vendors, and subcontractors in
Company Portal, which acts as a liaison between inter-company
departments.
Fill out credit applications as requested by new vendors
Review executed subcontract agreements, award memos and LOI's for
accuracy and enter in Company Portal for cost reporting
purposes.
Review/Upload change orders, purchase orders and insurance
certificates into Company Portal.
Accountable for obtaining all subcontractors, vendors and
suppliers, including all Tier 2, 3 and lower level subcontractors,
vendors and suppliers, COI and obtaining written approvals from
Marsh.
Work with the management and superintending personnel to identify
these entities prior to performing any work.
Alert PM and Superintendent once a month to review and approve
subcontractor applications for payment.
Review subcontractor applications for payment for accuracy. Learn
and implement Textura software to execute process.
Assist with processing Joint Check Agreements. Process Joint Checks
monthly, have subcontractor endorse Joint Checks and obtain lien
waivers from sub-subs/sub-suppliers for Joint Check payment.
Upload job specific invoices weekly into Construction Imaging
Receive interim lien waivers from subcontractors and their
sub-subcontractors/suppliers prior to releasing payments
monthly.
Notify subcontractors that payments will not be released without
acceptable compliant insurance, as well as an executed contract in
place.
Ensure, prior to releasing final payables to subcontractors and
suppliers that all close-out documents are in order, MCRT
warranties have been executed and Final lien waivers received.
Meet monthly with construction Administrative Assistant to make
certain that subcontractor insurance and contract standards are
acceptable prior to payments being distributed and subcontractor
mobilizes onsite.
Run cost reports as requested by Project Managers/VP's.
Monitor Monthly subcontractors sworn statements and verify with PM
and Superintendent the accuracy of those vendors and
sub-subcontractors providing labor and materials on-site.
Review all subcontractor/vendor monthly application for payment for
accuracy and consistency.
Create and provide all required Draw Documentation with proper
backup G702, G703, Draw Detail, Invoice/AIA Back-Up, Contractor
Waiver, Subcontractor Lien Waiver Log/Waivers, Cash Flow Report,
Stored
Materials Log/Stored Materials back-up) to the Development Team
each month in a timely manner to meet accurate deadlines for
funding.
Understand and overlap with all duties included in the Admin.
Assistant and Project Coordinator job description
Direct support to the VP Construction as necessary
All other duties as assigned
Education and/or Experience
Multi-family real estate industry experience with an emphasis in
construction is a plus
High level of proficiency in performing all administrative
functions and ability to provide an advanced level of general
support to project team and/or executive group in field or office
as designated by management.
Proficient in a wide variety of administrative functions and highly
skilled in the use of office equipment and computer software
including Microsoft Word, Excel, Outlook, Yardi, Construction
Imaging, PlanGrid Prolog, ProCore and Textura.
Effectively manages and prioritizes tasks/projects with little to
no supervision.
Must have outstanding written and verbal communication skills and
the ability to edit correspondence for manager(s) as required
Ability to communicate and work independently or as part of a team
consisting of executives and managers of all levels and in various
geographic locations.
4-year college degree or equivalent work experience desired.
Skills/Specialized Knowledge
Displays self-starting, self-motivated traits and excels in an
entrepreneurial environment.
Consistently delivers accurate and timely work product and accepts
personal accountability for results.
Resolves issues while professionally managing business
relationships.
Must have the ability to make sound decisions based on information
gathered & analyzed.
Understands the scope of the position, purpose and audience; stays
one step ahead of incoming requests based on business
instincts.
About the Benefits of joining the Mill Creek Team
Competitive compensation
Comprehensive medical, dental and vision
Employer sponsored short and long term disability, Life and ADD
insurance
401k with employer matching
Paid time off benefits: Vacation, Sick, Holidays
Mill Creek is an Equal Opportunity Employer
Are you ready to contribute to the success of Mill Creek
Residential? If so, apply today and become part of an organization
that believes in uncompromising integrity, celebrating successes,
continuous improvement, and working hard, smart and together!
People. Places. Relationships. Our tagline begins with the most
important part of Mill Creek, our people. As a multifamily company
focused on construction, development, acquisition, and operations
of rental communities in the most desirable markets coast-to-coast,
we are also committed to ensuring a diverse, equitable and
inclusive environment for our resident customer and our associates.
We have implemented processes to support DE&I practices
throughout the associate lifecycle from recruiting and hiring to
ongoing training programs for career advancement. Our growth since
our founding in 2011 is nothing short of remarkable - a direct
reflection of our team's contributions. We are committed to
listening to our associates and focusing on continuous
improvement.
For more information about our DE&I initiatives, please click
here (https://millcreekplaces.com/2020-esg-report/) to review our
inaugural Environmental, Social, Governance (ESG) Report.
Keywords: Mill Creek Residential, Bethesda , Regional Project Billing Manager - Construction, Executive , Bethesda, Maryland
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