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Project Manager for Division of Medical and Science Research

Company: Guidehouse
Location: Bethesda
Posted on: May 17, 2023

Job Description:

Job Family :
Program Management (Digital)
Travel Required :
Up to 10%
Clearance Required :
Ability to Obtain Public Trust
What You Will Do :

  • Conduct project-related activities, including developing needed materials, power-point presentations, arranging discussions, and facilitating interactions

  • Create and maintain comprehensive project documentation library using designated applications and tools.

  • Prepare project documentation to include charter, schedule, resource plans and budgets.

  • Act as a primary liaison for Program with NIH, HHS, and others for identified information and support regarding specified projects.

  • Provide project management expertise monitoring and tracking multiple ongoing projects and provide critical insights to project owners.

  • Conduct staff interviews and discussions to determine the scope, purpose and objectives of project.

  • Creates project in designated project management software and ensure all necessary staff have access

  • Recommend and support routine project management meetings, updates and prepare a variety of status reports and dashboards.

  • Assist staff coordinate project management activities, to include routine meetings and development of reports.

  • Perform relevant data analysis to support program activities and reporting.

  • Prepare summaries, reports, and minutes of meetings involving discussions of program activities.

  • Coordinate, track and complete action items and report progress to project owners.

  • Support internal resources plan and implement activities in support of project in accordance with project priorities and schedule.

  • Prepare project dashboards and summaries, milestone status and updates to work breakdown structure as necessary.

  • Track project expenditures against approved project budget and report risks to project owners.

  • Prepare progress reports, summaries, descriptions, and other materials to communicate with internal and external stakeholders.

  • Develop summaries of project status and performance for review with upper management.

  • Measure project performance using designated systems, tools and techniques and report findings to upper management.

  • Present project updates and status reports at recurrent staff and management meetings.

  • Communicate program goals in response to inquiries.

  • Coordinate and assist in a variety of responsibilities including organization, planning, and participation in activities related to pediatric and family enrollment initiatives and programs.

  • Coordinate and assist the development of regular and special reports based on program activities.

  • Prepare briefings and presentations on program progress.

  • Assist project owners conduct enterprise resource planning and assist with annual budget formulation.

  • Assist project owners manage financial aspects of project to include monitoring budget, projecting future spending and completing appropriate financial requests and accounting documentation.

  • Establish project metrics to measure and evaluate project cost and performance.

  • Research project management best practices and new industry standards.

  • Coordinate and conduct internal management studies and provide trend analyses to project owners.

  • Stay abreast of project management certification standards and industry principles through professional associations and implements practices.

  • Coordinate with other project managers to identify and share project best practices and common approaches and reports to project owner.

  • Review other project management plans and recommend improvements.

  • Provide expert review and recommendation regarding other project management plans.

  • Provide researchers and non-project staff presentations on appropriate project management practices.

  • Use new and established contacts within and outside of the AOURP to achieve program goals related to pediatric and family inclusion in the All of Us Research Cohort.

  • Assist in the administration of ongoing projects.

  • Coordinate with other programs to share best practices and consolidate approaches to increase project management efficiency and effectiveness.

  • Conduct project management audits to evaluate processes and procedures and develop corrective action or improvement plans in accordance with approved standards.

  • Review internal processes and procedures, make recommendations for improvements to promote efficiency and productivity, and evaluate process and make recommendations for effective organizational changes.

  • Review, evaluate and provide recommendations for improvement of project requirements to include the scope, purpose and objectives.

  • Develop and implement project monitoring and evaluation best practices.

  • Compare and evaluate project requirements to other projects and recommend changes and improvements to project owners to overcome redundancies, overlaps, or opportunities to coordinate.

  • Coordinate, conduct, and participate in important off-site activities and discussions, relevant to project management activities and goals.

  • Provide subject matter expertise on special cross-cutting and ad hoc projects, attend special regional, annual and ad hoc meetings and participate on working groups

  • Build and support effective communication strategies for the Division and public presentations of the program and its constituent activities.

  • Maintain coordination and communication between research operations, program management, project stakeholders, team members and subcontractors.

  • Serve as a representative on committees and working groups, focusing on areas of programmatic expertise.

  • Coordinate with scientists, institutions, organizations, and other government agencies engaged in related activities and fields, obtaining and providing information and assistance regarding various activities as required.

  • Collaborate with staff on drafting technical reports including write ups for reporting purposes such as scientific advances.

    What You Will Need :

    • Project management, website content management

    • Meeting minutes/summary reports

    • Executive level support

    • Meeting coordination

    • Scheduling

    • Adeptness and flexibility in working collaboratively as part of a team

    • Strong critical reasoning, analytic, problem solving, organization, and planning skills

    • Listens effectively and clarifies information as needed

    • Clearly and concisely expresses facts and ideas verbally and in writing

    • Mature judgment, diplomacy, and time management abilities

    • Self-starter capable of working independently on a variety of tasks simultaneously while adhering to deadlines

    • Proficiency mastering new content and responding flexibly to changing priorities

    • Data analysis

    • Software: SharePoint, MS Office, Confluence, MIRO, Google Suite, WebEx, Asana

      What Would Be Nice To Have :

      • Bachelor's degree in Community and Public Health or related field

      • 2 years' experience guiding managing complex projects

        What We Offer:
        Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
        Benefits include:

        • Medical, Rx, Dental & Vision Insurance

        • Personal and Family Sick Time & Company Paid Holidays

        • Parental Leave

        • 401(k) Retirement Plan

        • Group Term Life and Travel Assistance

        • Voluntary Life and AD&D Insurance

        • Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

        • Transit and Parking Commuter Benefits

        • Short-Term & Long-Term Disability

        • Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

        • Employee Referral Program

        • Corporate Sponsored Events & Community Outreach

        • annual membership

        • Employee Assistance Program

        • Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

        • Position may be eligible for a discretionary variable incentive bonus

          About Guidehouse
          Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.
          Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
          If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
          Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

Keywords: Guidehouse, Bethesda , Project Manager for Division of Medical and Science Research, Executive , Bethesda, Maryland

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