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Senior Advisor

Company: Cape Fox Facilities Services
Location: Bethesda
Posted on: January 12, 2021

Job Description:

Job DescriptionCape Fox Facilities Service--is seeking a Senior Advisor--to join our team in Bethesda, MD in support of the NIH.Responsibilities:- FPAA Progress Status - Develop a master spreadsheet that captures in real time the development and current status of all FPAA documentation. Assign and maintain FPAA numbers. - Prepare Project FPAAs - Facilitate the development of the FPAA package (Form 300 and supporting documentation and attachments) for submission to HHS, to include the following: - FPAA Timeline - Develop identified Project FPAAs in a timely manner in order to remove the effort from the Critical Path of a project's schedule.- Project Justification Statements - Work with the Project Officer (PO) and End User to prepare a concise and well-articulated business justification for the project.- Project Description - Work with the PO to prepare a concise and well-articulated description of the project, clearly defining what will be delivered at the end of the work.- FPAA Budget - Work with the PO to establish the total FPAA Budget. Determine funding sources (i.e. B&F, IC, NEF, Gift, Royalty, CARES Act, Emergency Funds) and fiscal year for all aspects of the project. - B&F Funding - Work with DBFM to determine availability of B&F funds for the project and where the project fits into the B&F 5-year plan. Work with DFS to determine availability of R&I funds and where it fits into the R&I 5-year plan. Based on funding availability, determine the impacts on the project schedule presented by the PO.- IC Funding - Determine if project is following the NIH Special Authority Statute and the impacts on availability of Fiscal Year IC funding plans and the projects schedule.- NEF Funding - Prepare FPAAs that use NEF dollars as its primary source of funding. Work with DBFM to determine where the project fits into the Annual Facilities Plan (B&F 5-year plan). - FPAA Cost Template - Prepare the comprehensive backup Cost Template which is used to populate the FPAA Budget table in Form 300. The cost template identifies all funding sources, funding year(s) and captures all project costs to include studies, pre-design, design, post design, construction (including design contingency, escalation, and bonds/insurances), Construction and Owner contingencies, Commissioning/CQV, CQM, 3rd party testing & inspection services, Geotechnical, special permitting (e.g. MDE expediting), additional SHPO costs, additional costs for EIS, furniture & moveable equipment, CIT, security, activation, special purpose equipment, and IC non-construction items cost items (i.e. A/V costs).- As required, work with the PO to develop, review and / or validate construction ROMs or IGEs used as the basis to determine the Estimated Cost of Construction at Award (ECCA).- FPAA Milestone Schedule - Work with the PO to establish the project schedule from planning through operational milestones.- Prepare CI, BMAR and Operating Costs Metrics - Work with DFS and the PO to calculate before / after metrics for reporting condition index, operating costs and BMAR reduction resulting from the project. - Project Definition Index Rating (PDRI) - Attend the pre-PDRI work session with the PO and DFP facilitator to pre-score and draft comments to the PDRI template prior to the full PDRI work session held with the NIH community. (An abbreviated PDRI work session with the PO, OD's FPAA Coordinator and DFP facilitator is sufficient for catch-up FPAAs, (i.e. already awarded), or for IC-funded SPE FPAAs with incidental design and construction costs for which for we request a waiver.)- Attachment A - Appropriations, Obligations, Budget (AOB) Form - Complete the AOB form, using the FPAA budget.- Attachment B - Housing Plan - Facilitate the preparation of the Housing Plan by the PO. The Housing Plan demonstrates the before and after utilization rates for office / admin renovation projects. The HHS target utilization rate is 170 usf / person.- 2016 DOE Guiding Principles Sustainability Checklist Attachment - Initiate the request for DEP to work with the PO to prepare the Sustainability Checklist and waiver, if applicable.- Project Delivery Contract Strategy (PDCS) Evaluation Attachment - Unless the project delivery/contract strategy (e.g. design build, design/bid/build) is otherwise documented elsewhere (i.e memo to the file prepared by the Contracting Officer (CO), Integrated Project Team meeting minutes, etc.) prepare the PDCS evaluation which documents how the project delivery method was determined using the Construction Industry Institute (CII) Project Delivery and Contract Strategy (PDCS) selection process.- Econpack Attachment - Prepare the narrative that analyses applicable alternatives that address the requirement. The narrative documents which alternative (status quo, renovation, renovation with construction, new construction, leasing, etc.) is most viable and provides a recommendation for moving forward with the project.- HHS Communication - - Attend regular calls with the HHS FPAA coordinator to discuss and determine ways to present projects that have issues with funding sources and threshold allowances. - Answer any comments that HHS has on the FPAA submittal. Upon approval, coordinate obtaining NIH and HHS signatures.- Regularly brief HHS on upcoming projects that could affect the B&F 5- year timeline. - Assist HHS with NIH's priority of submitted FPAAs so as not to delay any project procurement awards. Upon submission, track and monitor the FPAA review and approval status. - Assist DBFM in the development of the NIH Annual Facilities Plan (aka Buildings & Facilities (B&F) 5-Year Plan) as presented to the NIH Office of Budget (OB), HHSJ, OMBJ, CJ and Capital Improvement Review Board (CIRB). - Maintain and update a "working" version of the B&F plan as FPAAs are developed. Meet regularly with the DBFM Budget Officer to review new and updated FPAA-level projects and impact on the current budget.- Develop NEF Spending Plans and Timeline schedules for use in the Budget Justification documentation. Develop new and updated HHSJ, OMBJ and CJ Nonrecurring Expense Funds (NEF) justification narratives necessary to obtain approval of NEF funding- Support and/or facilitate the preparation of ORF's annual June CIRB Briefing Presentation to HHS. - Prepare a description, justification, budget and graphic for each new CIRB-level FPAA project. - Provide the Annual Facilities Plan.- Update the Deviation Report- Update Owned Capital Projects Report.- Support ORF leadership in the preparation of the quarterly House and Senate Appropriations (Four Corners) presentation. - Update the current status of each scored and projected new FPAA project in the Prioritization Model to include approval, funding, award, and CIRB approval statuses.- Attend B&F Board meetings. Provide periodic review of the R&I plan (prepared by DFS) for alignment with FPAA line items in the Buildings & Facilities 5-Year Plan.- Provide input to and review of the Project Quarterly Status Report (PQSR). - Provide input to and review of the Five Year Timeline (5YTL) report prepared quarterly by DFS PARB.Job Requirements* Ph.D. in a related discipline; three (3) years of specialized experience plus a Master's degree is equivalent to a Ph.D.; five (5) years of specialized experience plus a Bachelor's degree is equivalent to a Ph.D.* Minimum of ten (10) years of design and construction and / or Construction Quality Management experience with sophisticated facility systems.* Minimum of ten (10) years of experience with federal procurement programs on either the private or government side.* Strong communications skills, both oral and written.* Excellent analytical, organizational and time management skills.Cape Fox Corporation, its subsidiaries and affiliates provide equal employment opportunities to all persons and prohibit employment decisions on the basis of race, religion, color, creed, national origin, sex, age, disability, political affiliation, protected veteran status, or sexual orientation. Cape Fox Corporation, its subsidiaries and affiliates offer preference to Cape Fox Corporation shareholders, descendants and other Native Americans pursuant to Public Law 100-241.

Keywords: Cape Fox Facilities Services, Bethesda , Senior Advisor, Other , Bethesda, Maryland

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