Operations Coordinator

Company: Preferred Solutions Group
Location: Bethesda
Posted on: January 13, 2021

Job Description:

Preferred Solutions Group (PSG) is a woman owned business based in Washington, DC that is uniquely qualified to serve small businesses and corporations alike as they seek to address shifting personnel needs in an ever changing environment. An established part of the Washington, DC community, PSG has maintained effective and successful relationships with a diverse group of companies and federal agencies--since its founding in 1987. We--are currently looking for an experienced Operations Coordinator. Position Description:Duties include:* Coordinate the preparation of travel requests, professional service orders, sponsored travel requests (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various forms.* Set up and format spreadsheets to analyze information.* Coordinate the printing and conversion of paper documents to electronic files.* Develop, maintain and utilize various administrative databases.* Compile data and create and maintain slides for presentation utilizing computer programs.* Coordinate and work with other offices to update the Executive Dashboard reports; load reports to appropriate source (SharePoint, intranet, shared drives); ensure that the appropriate staff has access to the reports.* Update and maintain calendars and shared calendars for multiple staff members.* Coordinate meetings, workshops and courses for staff; schedule conference rooms.* Prepare briefing documents; gather, organize and summarize selected information.* Maintain office records including office procurements and reimbursement procedures.* Provide support with timekeeping duties per the NIH ITAS requirements as they pertain to contractors.* Track, record and direct manuscripts to reviewers.* Design and coordinate systems for communication among staff to facilitate the efficient flow of information relating to projects and program activities.* Maintain branch file systems for correspondence and projects.* Note commitments made by executive level staff during meetings and arrange for staff implementation.* Arrange for staff member to represent the organization at conferences and meetings; establish appointment priorities; reschedule or refuse appointments or invitations.* Read outgoing correspondence for executive level's approval and alert writers to any conflict with the file or departure from policies or executive level's viewpoints; make recommendations to resolve problems that arise.* Ensure that requests for action or information are relayed to the appropriate staff in the executive level's absence and notify executive level with important or emergency issues.* Summarize the content of incoming materials, specially gathered information, or meetings; coordinate the new information with background office sources; draw attention to important parts of conflicts.Job Requirements:Position Requirements:* Bachelor's degree in a related discipline; four (4) years of specialized experience plus a high school diploma is equivalent to a Bachelor's degree.* Minimum of seven (7) years of experience in a related field.* Expertise in Microsoft Office products, apps, and services (MS Word, Excel, Outlook, PowerPoint, Teams).* Experience with videoconferencing (e.g., Zoom, WebEx, Microsoft Teams, Skype for Business).* Strong communications skills, both oral and written.* Excellent analytical, organizational and time management skills.Please note:**Applicants will receive consideration without regard to race, color, religion, sex or national origin.**

Keywords: Preferred Solutions Group, Bethesda , Operations Coordinator, Other , Bethesda, Maryland