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Document Control Specialist

Company: Latitude Inc.
Location: Bethesda
Posted on: April 2, 2021

Job Description:

Effective communication, computer, planning, and organizing skills are needed to successfully perform necessary project documentation tasks from initiation to project closeout. General administrative responsibilities include, but not limited to data entry and supporting the internal document control process for construction project documents (i.e. RFI, shop drawings, submittals logs, reports, bid information, etc.). This is an exciting opportunity to join a major project with our company. This is an 18 month contract, and we are looking to pay 15-20/hr. We have two openings! Responsibilities

  • Provide technical and administrative support
  • Maintain project document filing system in accordance with established procedures
  • Review log, distribute and file incoming/outgoing project documents and Input/retrieve physical/electronic files upon request
  • Assist Project Manager to develop and maintain project documents including correspondences, meeting agendas, minutes, drawings, specifications, RFIs, RFPs, change orders, work authorizations, requisitions, bid information, test results, etc.
  • Assist with logging, tracking, and processing of service invoices and progress payments
  • Research project issues as requested including invoice and payment statuses and assist in developing and implementing solutions when necessary
  • Attend, prepare and distribute the meeting minutes of all construction meetings as required
  • Assist in project compliance with document control procedures
  • Perform quality assurance on incoming and outgoing project documents
  • Work on Document Control tasks with minimal supervision when necessary
  • Assist in related tasks as requested by Project Manager requirements--
    • Effective verbal and written communication facilitation skills
    • Exceptional organizational and planning skills
    • Project document control experience and/or Records Information Management (RIM) experience
    • Proficient computer skills (Microsoft Office Suite, Outlook, Adobe, Project and/or Contract Management Software)
    • Ability to multitask, highly organized and detail-oriented
    • Ability to maintain composure, discretion, and confidentiality at all time
    • Function effectively both independently and as part of a team
    • Must be able to maintain a professional and cooperative attitude with others

Keywords: Latitude Inc., Bethesda , Document Control Specialist, Other , Bethesda, Maryland

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