Executive Assistant, Accounting & Treasury

Company: Host Hotels & Resorts
Location: Bethesda
Posted on: May 3, 2021

Job Description:

The Accounting Executive Assistant will support the Senior Vice President & Controller and the Vice President and Assistant Treasurer on a day-to-day basis as well as the broader Accounting and Treasury departments. Duties include daily administrative functions, Board and Audit Committee activities, bank account document management, department event planning, as well as special projects.

KEY RESPONSIBILITIES

Administrative functions in support of Accounting and Treasury departments include:

* Maintain calendars, including arranging meetings with both internal and external parties, and coordinating travel and conferences

* Organization management including taking meeting notes

* Screen calls and act as the first point of contact for those reaching out to the SVP, Controller and Vice President and Assistant Treasurer

* Respond to internal and external inquiries

* Compose internal and external correspondence

* Maintain files

* Process invoices in Workday

* Reconcile and prepare expense reports

Prepare submissions for the Board and Audit Committee

Support Financial Reporting Group on 10-Q and 10-K production and filings with SEC

Prepare bank documents related to opening or closing accounts, as well as changes to signatories

Organize and maintain Treasury bank files

Input wires

Plan and coordinate department functions and events

Special projects and other duties as assigned

Provide backup support to the Investor Relations department as needed

EDUCATION/EXPERIENCE

High school diploma required; four-year college degree a plus

5+ years of progressive corporate experience as an Executive Assistant

Experience working in corporate accounting is desired; familiarity with basic accounting concepts a plus

REQUIRED SKILLS

Team-oriented and quick learner

Excellent communication, organization and time management skills and able to interact with all levels of employees

Proficient in Microsoft Office

Strong attention to detail and thorough

Adept at learning new systems and technology

It is the policy of Host Hotels & Resorts to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, national origin, gender, age, sexual orientation, gender identity, gender expression, ancestry, genetic information, disability, marital status, or veteran status, or any other characteristic protected by federal, state or local law. In addition, Host will provide reasonable accommodations for qualified individuals with disabilities.

Keywords: Host Hotels & Resorts, Bethesda , Executive Assistant, Accounting & Treasury, Other , Bethesda, Maryland