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NIH Program Specialist

Company: Highlight Technologies
Location: Bethesda
Posted on: November 23, 2021

Job Description:

Overview:We are currently searching for a Operations Coordinator to provide support services to satisfy the overall operational objectives of the National Institute of Mental Health (NIMH). This opportunity is full-time, and it is on site in Rockville, MD.Responsibilities:

  • Coordinate meetings eg data and safety monitoring board under the direction of division staff: schedule meetings; correspond with attendees; prepare and distribute review materials; provide in-meeting logistics for video conference and or in-person meetings; coordinate honorariums.
  • Prepare purchase orders and track receiving of purchases.
  • Update and maintain calendars and shared calendars for multiple staff members.
  • Coordinate meetings, workshops, and courses for staff; schedule conference rooms.
  • Read outgoing correspondence for executive levels approval and alert writers to any conflict with the file or departure from policies or executive levels viewpoints; make recommendations to resolve problems that arise.
  • In the executive levels absence, ensure that requests for action or information are relayed to the appropriate staff; decide whether executive level should be notified of important or emergency issues.
  • Summarize the content of incoming materials, specially gathered information, or meetings; coordinate the new information with background office sources; draw attention to important parts of conflicts.
  • Provide support with timekeeping tasks.
  • Coordinate the preparation of a variety of items such as travel requests and reimbursement, professional service order, requests for sponsored travel, Form 348, outside activities Form 520, official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various forms.
  • Set up and format spreadsheets to analyze information.
  • Coordinate the printing and conversion of paper documents to electronic files.
  • Develop, maintain, and utilize various administrative databases.
  • Compile data and create and maintain slides for presentation.
  • Coordinate and work with other offices to update the Executive Dashboard reports; load to appropriate source SharePoint, intranet, shared drives; ensure that the appropriate staff has access to the reports.
  • Prepare briefing documents; gather, organize and summarize selected information.
  • Maintain office records including paper/electronic files, office procurements, and reimbursement procedures.
  • Design and coordinate systems for communication among staff to facilitate the efficient flow of information relating to projects and program activities.
  • Maintain division file systems for correspondence and projects.
  • Arrange for staff member to represent the organization at conferences and meetings; establish appointment priorities; reschedule or refuse appointments or invitations.
  • Note commitments made by executive level staff during meetings and arrange for staff implementation.
  • Draft office staff meeting minutes; track action items.Qualifications:
    • Public Trust eligibility.
    • Bachelor's degree in Business Management and Administration.
    • Minimum of two (2) years of related experience.
    • Strong communications skills, both oral and written.
    • Excellent analytical, organizational and time management skills.
    • Excellent ability to multitask and meet objectives across multiple simultaneous assignments.
    • Excellent ability to provide the tasks/services for both in-person and remote/virtual office setting.About Highlight:For over ten years, Highlight has provided Development and Modernization, Secure IT, and Mission Solution services to our federal government customers. Our team knows the technology; we understand how our customers and their stakeholders work; and we know how to implement industry best practices to deliver high-quality, end-to-end solutions that minimize risk and maximize results.
      Since our inception, Highlight has had an employee-first mindset. Our mission is to provide employees with rewarding and impactful career opportunities. In 2021, Highlight's founder and CEO, Rebecca Andino, implemented an Employee Stock Ownership Plan to embody and expand our culture of transparency, teamwork and rewarding the work of our employees. By becoming an ESOP, our employee-owners share in the success of the company through their ownership stake. To learn more about ESOPS, check out:
      We're an Equal Opportunity Employer (EOE) that empowers our people to fearlessly drive change - regardless of their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other characteristics. Our team is dedicated to foster diversity within our teams to promote creativity, innovation, and teamwork to deliver the best solutions for our customers.-:#cwhp

Keywords: Highlight Technologies, Bethesda , NIH Program Specialist, Other , Bethesda, Maryland

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