Senior Specialist, Contracts; Principal Specialist, Contracts
Posted on: November 19, 2022
Job Title : Senior Specialist, Contracts; Principal Specialist,
Grades: P6 or P7
Department : Contracts and Grants
Supervisor: VP, USG Contracts and Grants
Function of the Position:
The incumbent t akes an active lead role managing contracts and
providing guidance to project delivery teams and field offices
regarding Contract/Task Order terms and conditions. They administer
various types of contracts/task orders from inception to
Roles and Responsibilities:
Support project delivery teams in the administration of a portfolio
of contracts. Specific tasks include:
- Serve as primary point of contact and official representative
of DAI to USAID and other clients on contractual matters.
- At project start-up carry out a thorough review of the
contract, explain terms and conditions to project delivery teams,
review and approve the contracts approvals matrix.
- Review and edit as required and approve draft documents and
requests that are submitted to the Contracting Officer (CO) to
include, but not limited to the following: International travel
approvals, salary justifications, notification and approval of
project local compensation plans, Third Country
National/Cooperating Country National (TCN/CCN) Waivers,
source/national waivers for restricted commodities, CO's approval
for restricted commodities, notification/approval of key personnel
changes, purchase of non-expendable items that require prior CO
approval, non-expendable disposition requests, annual inventory
reports, limitation of funds/cost notification submissions, VAT
report submissions at CO's request, budgets/cost proposals for
realignments/add-ons, specific requests for separate maintenance
allowance, severance CCN leave payouts, allowances, and other
documents for which the CO has the authority.
- Review and assist in finalizing responses for Contractor
Performance Assessment Reporting System (CPARS) and respond to any
inquiries/questions from the CO's office
- Negotiate terms of contracts, subcontracts and grants with
minimum intervention from Supervisor.
- Per form necessary due diligence to ensure cost/price
reasonableness for procurement/subcontract actions and compliance
with applicable U.S. Government regulations and DAI's
- Issue subcontracts and task orders, grants, and amendments, and
address other subcontract- and grant-related issues
- Provide post award administration of subcontracts, sub-task
orders, subawards (grants) and purchase orders, including, but not
limited to modifications, realignments, and interpretation of terms
- Assist the project teams on budget realignments/modifications
to ensure compliance with existing terms and conditions, DAI
policies, client's cost principles
- Provide mediation between technical, contractual, finance and
management personnel of the project
- Train and coach field and project management teams on DAI's
procurement and grant policies so that they can independently
execute and review procurement and grant transactions in a
- Carry out other contracts administration actions per the
approved Contracts Administration Matrix.
- Review and approve any expat and TCN Independent Contractor
- Draft contract close-out related documents such as requests for
quick closeout, excess fund review forms, etc.
* Perform an active role with cross departmental teams,
participating in corporate initiatives and proposing innovative
solutions to problems of medium complexity. Work with senior
representatives from other departments on company-wide initiatives
Additional Responsibilities of the Principal Specialist (P7)
Assist Directors in providing overall leadership and high-level
contractual expertise. Responsible for developing contracts
templates, resource materials for use by mid-level members of the
Contracts and Subcontracts teams and by the field and Delivery
Teams. Provide input in the development and delivery of
contracts-related training materials.
- Provide overall guidance to Proposal Teams on complex
contractual issues including:
- Participate in new business strategies including discussions on
identifying risks and analyzing these risks for a bid
- Review and analyze USAID solicitations to understand the terms
and conditions and convey any unique or risky contract terms to
Proposal and Project Managers.
- Provide guidance to recruiters, proposal teams and Subcontract
Negotiators on allowances and salary offers.
- Prepare contractual clarification questions in response to
requests for proposals.
- Provide guidance and support to Subcontract Negotiators in the
selection of subcontract types, effective negotiations with
subcontractors, analyzing budgets, effective negotiation of
subcontract terms and conditions, and responding to BAFOs.
- Provide input to and advice on cost proposals for submission
during Green team meetings.
- Interface and negotiate with government client to help resolve
Additional responsibilities may be assigned as business needs
P6 : Minimum of 5 years of relevant professional work experience*
and a college degree. Equivalent combinations of experience and
education will be considered.
P7 : Minimum of 7 years of relevant professional work experience*
in USAID contracts administration and a college degree. Equivalent
combinations of experience and education will be considered.
- Working knowledge of CPFF, T&M, FP, and/or IDIQ
- Demonstrated experience with USAID projects.
- Demonstrated experience participating in contract creation
and/or administration, preferably in an international
- Strong organizational and work prioritization skills.
- Excellent written and oral communications skills with the
ability to communicate policies and interpret regulations to
provide clear guidance, and tailor communication style to
effectively communicate with diverse audiences.
- Able to build and maintain strong working relationships with
staff at all levels of the organization and external clients from
- Demonstrated proficient in MS Office Suite (Word, Excel,
PowerPoint, etc.) and Adobe Acrobat.
- Able and willing to travel to any country where DAI operates,
barring times with DAI Global Security has deemed travel
- Able and willing to adjust work schedule, if needed, to support
teams located in different time zones/countries.
Preferred Qualifications for P6, Required for P7:
- Knowledge of Federal Acquisition Regulations (FAR) and
- Demonstrated experience negotiating with subcontractor
- Demonstrated ability to prepare budgets of medium
- Demonstrated experience using Oracle or a similar system to
manage contract information.
- Experience with working with USAID/OTI/CDC contracts,
cooperative agreements and grants.
- The following areas qualify as relevant work experience:
contracts administration/management, negotiation, pricing,
subcontracts and procurement. Project management or operations
experience with an emphasis on contractual compliance is also
All qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity or national origin.
Keywords: DAI, Bethesda , Senior Specialist, Contracts; Principal Specialist, Contracts, Other , Bethesda, Maryland
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