Operations Coordinator

Company: Dovel Technologies
Location: Bethesda
Posted on: November 22, 2022

Job Description:

We are currently searching for an Operations Coordinator to independently provide support the overall operational objectives of the National Cancer Institute (NCI). The primary objective is to provide services and deliverables through performance of support services. This opportunity is full-time, and it is on site in Bethesda, MD. - - -

• Assist program staff in the preparation and processing of forms required to support grants and cooperative agreements, funding requests, and contract proposals.
• Research and advise staff on technology needs/updates such as laptops, mobile devices, and monitors.
• Assist with maintenance of SharePoint sites and shared electronic document/data libraries, including development and monitoring of content and ensuring that documents and/or data posted to the sites are accurate and filed appropriately.
• Coordinate staff responses to data calls from the Office of the Director.
• Provide guidance and assistance in developing components of short-term and long-range plans and proposals for the organization's strategic plans.
• Provide program support, logistics, and general administrative management support.
• Assist with budget-related planning activities including tracking budget on spreadsheets.
• Provide administrative, procedural, and informational resource support; work with staff to coordinate program workflow.
• Coordinate meetings, workshops, and courses for staff; schedule conference rooms.
• Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, WebEx, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.
• Establish and maintain a fiscal year calendar; update shared calendars and databases; coordinate filing of office-wide reports and other activities including performance management documents, awards, committee memberships, etc.
• Produce a wide range of documents; address a variety of office needs which may include word processing, information management, report preparation, publications, information gathering, communication, etc.
• Provide COR support or assist CORs with acquiring contracts for logistical and technical support.
• Serve as the contact person that interacts with the NCI Contract Office to coordinate short-term support contracts.
• Organize, coordinate, and administer the administrative components of the assigned servicing area; collaborate with program officials and administrative offices.
• Serve as a resource for staff regarding established policy; keep abreast of new guidance and policies; disseminate information to staff and respond to requests for information regarding status of projects or actions.
• Provide managerial advice to office leadership regarding specific programs, grants, budget issues, and other admirative matters.
• Work as a liaison with other administrative groups to facilitate meeting organizational goals for a variety of high-level programs.
• Set up and format spreadsheets to analyze information.
• Work with staff to justify the annual administrative budget, which includes monies for equipment, supplies, services, publications, magazines, training costs, and any projected personnel.
• Maintain tracking systems; use records management system to ensure proper filing, accountability, storage, and retrieval of files.
• Maintain contacts database; update/maintain calendars and shared calendars for multiple staff members.
• Develop, update, and maintain spreadsheets to analyze information, including personnel, budget, travel, and training; develop budget proposals; monitor expenditures; create summaries and report based on information; oversee administrative reference documents such as staff schedules, tours of duty, contact information, budget tracking, etc.; upload, organize, and maintain information on SharePoint.
• Inventory office supplies and equipment; prepare and process purchase requests and maintenance agreements.
• Maintain space utilization records, inventoried and projections; compile, organize and analyze necessary associated materials.
• Provide direct administrative, procedural, and informational resource support; work with staff to coordinate program workflow.
• Gather and analyze information about processes and programs.#SOAR#LI-FG1 - -Qualifications:
  • Bachelor's degree in general Social Sciences, general Business, or similar disclipine
  • At least (8) eight years of experience -Skills:
    • Expense reconciliation
    • Project management/planning
    • Timekeeping
    • Fellowship program management
    • Meeting coordination
    • Travel planning
    • Website content management
    • Outreach activities
    • Data analysis
    • Meeting minutes/summary reports
    • MS Office
    • WebEx -Dovel Technologies and its Family of Companies (Medical Science & Computing and Ace Info Solutions) was acquired in October 2021. -Guidehouse is a leading global provider of consulting services to the public sector and commercial markets, with broad capabilities in management, technology, and risk consulting. By combining our public and private sector expertise, we help clients address their most complex challenges and navigate significant regulatory pressures focusing on transformational change, business resiliency, and technology-driven innovation. Across a range of advisory, consulting, outsourcing, and digital services, we create scalable, innovative solutions that help our clients outwit complexity and position them for future growth and success. The company has more than 12,000 professionals in over 50 locations globally. Guidehouse is a Veritas Capital portfolio company, led by seasoned professionals with proven and diverse expertise in traditional and emerging technologies, markets, and agenda-setting issues driving national and global economies. -Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation. -Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance, including the Fair Chance Ordinance of Los Angeles and San Francisco. -If you have visited our website for information about employment opportunities or to apply for a position, and you require accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at -RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation. -Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse, and Guidehouse will not be obligated to pay a placement fee. - -

Keywords: Dovel Technologies, Bethesda , Operations Coordinator, Other , Bethesda, Maryland