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Executive Support Specialist

Company: NextGen Federal Systems
Location: Bethesda
Posted on: November 24, 2022

Job Description:

NextGen Federal Systems, LLC (NextGen) is seeking an Executive Support Specialist experienced within Defense Intelligence or the IC. This role provides a full range of administrative support requirements for a defense intelligence customer in Science and Technology. Must be able to work in a high-operational tempo environment and able to work independently.
Location: Bethesda, MD

  • Assist in composing non-technical correspondence to include endorsements, requests for data, briefings, rosters or reports
  • Manage senior leadership calendars; coordinates with external offices, as needed, in support of high-level meetings
  • Screen incoming correspondence and determines appropriate actions
  • Maintain an appointment calendar and facilitates coordination for leadership to attend meetings and other functions
  • Review outgoing correspondence and reports, ensuring proper formats and correct grammatical content are used, and ascertaining that all necessary coordination has been completed
  • Assist in creation of government travel orders as required
  • Assist in monitoring and tracking official travel for assigned personnel
  • Assist in monitoring and tracking of assigned taskings, ensuring proper distribution, notification, coordination, and submission
  • Follow records management instructions and guidelines to assist in ensuring procedures are followed for the proper maintenance, storage and destruction of all types of records and correspondence
  • Assist division and branch leadership with travel procedures, to include coordination and creation of travel orders in the Defense Travel System
  • Assist in filing/saving official records to the central filing system (hard and soft) and for reviewing documents for destruction or retirement
  • May require Special Access Program (SAP) access
    • Minimum of 5 years of experience in a senior EA position supporting DoD or the Intelligence Community
    • Top Secret clearance with SCI eligibility; requires a current Counterintelligence polygraph or ability to pass a Counterintelligence polygraph upon hire
    • Bachelor's degree in human resources and/or administration
    • Knowledge in time keeping tasks and travel order processing procedures
    • Proficient using MS Office Suite of applications (e.g., MS Word, Excel, PowerPoint, MS Project and Microsoft Access (database))
    • Knowledge in the preparation, crafting, and editing of executive-level and technical correspondence, summaries, guidance, and other documents
    • Possess strong verbal and written communication skills
      About NextGen: NextGen Federal Systems is an innovative technology and professional services provider specializing in advanced software solutions and comprehensive mission and business support services. We work in close collaboration with our Customers to truly understand their business and mission goals. Our approach is to design, build, implement, and manage solutions that measurably improve our client's organizational performance. We have established and foster a corporate culture where we:
      • Treat employees with fairness and respect regardless of their position, sexual identity, race, or tenure.
      • Communicate the importance of our mission and our employees' contributions to it, ensuring they understand how their job role contributes to the greater good.
      • Openly promote and communicate our ideas for change and adaptability.
      • Strive to achieve results as an organization.
      • Hold employees accountable to their commitments and provide incentives that encourage positive and productive behaviors.
      • Value the talents and contributions of our employees as the key factor for our success.
      • Create an environment where people can engage at all levels.
      • Encourage people to take risks and allow them to make mistakes.

        RefID: C01

Keywords: NextGen Federal Systems, Bethesda , Executive Support Specialist, Other , Bethesda, Maryland

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